Wyo. Code R. 057-0001-7
Effective Date: 06/04/2001 to 04/19/2010
Rule Type: Superceded Rules & Regulations
Reference Number: 057.0001.7.06042001
Wyoming Statute 21-18-202(e) assigns the Commission’s review and report functions.
This chapter defines the Commissions review and report functions.
(a) Each college shall provide to the Commission a copy of any institutional or specialized accreditation study and any subsequent college or accrediting agency follow-up reports required as a condition of initial or continuing accreditation within thirty days (30) of receipt from the accrediting body.
(b) The Commission shall prepare summary reports for distribution to the Governor, the legislature, and other interested parties.
(c) All reports shall be available for inspection by interested parties at the Commission office.
(a) College district audits shall be accomplished in the manner set forth in statute. (W.S.16-4-121)
(b) College district audits shall include a financial and compliance audit that meets recognized industry standards, the audit requirements of any federal agencies participating in a program of the community college, the reporting requirements of the Department of Audit, and the NACUBO reporting requirements of the Commission.
(c) The independent auditors shall provide audit reports to the college board of trustees, the Commission, and the Budget Division of the Department of Administration and Information by December 31 (W.S. 16-4-121 and W.S. 21-18-204)
(d) On September 1 of each year, each college shall provide the Commission with an updated list of planned projects utilizing Contingency Reserve Account, college, or other funding. The listing shall cover a six-year period beginning with July 1 of the current year; list emergency, preventive, and renewal projects separately; provide college prioritization of projects; indicate projects budgeted from contingency reserve, college, or other funding; and be in a format approved by the Commission in its Facilities Policies and Procedures Handbook.
(e) On September 1 of a new biennium, the colleges shall provide a report of expenditures made for emergency repair, preventive maintenance, and renewal projects funded, or partially funded, by the Contingency Reserve Account. The listing shall cover the previous biennium and shall be provided in a Commission-approved format as shown in its Facilities Policies and Procedures Handbook.
(f) The colleges shall submit adopted fiscal year budgets to the Commission by July 31 of each year.
(g) The colleges shall submit Biennial Funding Reports to the Commission by September 1 of each year in the format shown in the Fiscal Policies and Procedures Handbook. Adjustments made by college boards to annual budgets, and therefore to the Biennial Funding Report, shall be submitted as soon as possible after adoption by a college board.
(h) Until the management information system is operational, each college shall provide enrollment report data elements consistent with past practice and within thirty days of the end of an instructional period.
(i) The colleges shall submit to the Commission on a timely basis copies of approved minutes of all meetings of the district board of trustees.
(a) The Commission shall review a college district in coordination with the regional accrediting agency.
(b) The Commission review as outlined in the Commission’s procedures and policies handbook shall occur at the same time as the accreditation review by the regional accrediting agency.
(c) The documentation provided to the Commission under Commission Rules, Chapter 7, Section 3(a) shall serve as the basis for preparing reports and recommendation to the Governor and the legislature. Additionally, any follow-up reports shall be provided to the Commission in a timely manner.
(d) The Commission’s report will include strengths, concerns, and accrediting team recommendations.
(e) Colleges shall report to the Commission any request for a change in statement of affiliation status that would affect off-campus sites.
(f) Colleges shall report to the Commission any successful program accreditation by industry and professional groups.
(a) Each college shall provide to the Commission by September 1 of each year a list of partnership projects completed in the previous year to include the goals and objectives of the partnerships as well as the measurements of performance and the outcomes.
(b) The Commission shall compile a summary of partnerships and their outcomes for distribution to the Governor, the legislature, and other interested parties.
(a) The Commission shall implement and maintain a management information system (MIS) with which to fulfill its review and reporting functions. The colleges shall adhere to the administrative computing practices (data input) outlined in the Commission’s common data element dictionary (Management Information System Policy and Procedures Handbook). Data fields in the college system administrative computing system not required for Commission data element collection may be utilized by the colleges for college purposes. Should future reporting requirements require new data elements in administrative computing system data fields populated for individual college purposes, conversions may be necessary to free up data fields in order to maintain a common data elements dictionary.
(b) The studies and reports endorsed by statutory language necessitate regular collection of data elements common to educational research. The Commission’s management information system handbook shall specify the timelines for submission of regularly collected data elements. These data elements shall be regularly reviewed with regard to contemporary progress in the educational research field.
(c) The Commission shall request data and securely maintain the MIS databases in compliance with the Family Educational Rights and Privacy Act (FERPA). Reports shall be structured in such a way that personal identification of students will not be possible.