Wyo. Code R. 057-0001-7
Effective Date: 10/12/2009 to 01/20/2010
Rule Type: Expired Emergency Rules & Regulations
Reference Number: 057.0001.7.10122009
Wyoming Statute (21-18-202(e)(v)(A)) and (21-18-225).
This chapter defines the Commission's review and report functions.
(a) Each community college shall provide to the Commission a copy of any institutional or specialized accreditation study and any subsequent college or accrediting agency follow-up reports required as a condition of initial or continuing accreditation within thirty days (30) of receipt from the accrediting body.
(b) The Commission shall prepare summary reports for distribution to the Governor, the legislature, and other interested parties.
(c) All reports shall be available for inspection by interested parties at the Commission office.
(a) Community college audits shall be accomplished in the manner set forth in statute. (W.S.16-4-121)
(b) Community college audits shall include a financial and compliance audit that meets recognized industry standards, the audit requirements of any federal agencies participating in a program of the community college, the reporting requirements of the Department of Audit, and the NACUBO reporting requirements of the Commission.
(c) The independent auditors shall provide audit reports to the community college board of trustees, the Commission, and the Budget Division of the Department of Administration and Information by December 31 (W.S. 16-4-121 and 21-18-204)
(d) On September 1 of each year, each community college shall provide the Commission with an updated list of planned projects utilizing Contingency Reserve Account, community college, or other funding. The listing shall cover a six-year period beginning with July 1 of the current year; list emergency, preventive, and renewal projects separately; provide community college prioritization of projects; indicate projects budgeted from contingency reserve, community college, or other funding; and be in a format approved by the Commission in its Facilities Handbook.
(e) On September 1 of a new biennium, the community colleges shall provide a report of expenditures made for emergency repair, preventive maintenance, and renewal projects funded, or partially funded, by the Contingency Reserve Account. The listing shall cover the previous biennium and shall be provided in a Commission-approved format as shown in its Facilities Handbook.
(f) The community colleges shall submit adopted fiscal year budgets to the Commission by July 31 of each year.
(g) The community colleges shall submit Biennial Funding Reports to the Commission by September 1 of each year in the format shown in the Fiscal Handbook. Adjustments made by community college boards to annual budgets, and therefore to the Biennial Funding Report, shall be submitted as soon as possible after adoption by a community college board.
(h) Each community college shall provide to the Commission enrollment report data as well as level of instruction code assignments for scheduled courses within thirty days of the end of an instructional period. These data elements shall be used to create Commission approved publications four times yearly. The draft reports shall be made available for review by the community colleges prior to presentation to the Commission.
(i) In accordance with (W.S. 21-18-202 (e)(ii)) the Commission shall biennially, during the fall or spring semester, conduct an onsite audit of each community college to ensure system-wide and internal uniformity and accuracy in the areas of reporting and accounting for levels of instruction as well as full-time equivalency calculations.
(ii) The Commission’s degree of participation during financial and compliance audits shall be outlined in the Fiscal Handbook.
(i) The community colleges shall submit to the Commission on a timely basis copies of approved minutes of all meetings of the district board of trustees.
(a) The Commission shall review a community college district in coordination with the regional accrediting agency.
(b) The Commission review as outlined in the Commission’s procedures and policies handbook shall occur at the same time as the accreditation review by the regional accrediting agency.
(c) The documentation provided to the Commission under Commission Rules, Chapter 7, Section 3(a) shall serve as the basis for preparing reports and recommendation to the Governor and the legislature. Additionally, any follow-up reports shall be provided to the Commission in a timely manner.
(d) The Commission’s report will include strengths, concerns, and accrediting team recommendations.
(e) Community colleges shall report to the Commission any request for a change in statement of affiliation status that would affect off-campus sites.
(f) Community colleges shall report to the Commission any successful program accreditation by industry and professional groups.
(a) Each community college shall provide to the Commission by September 1 of each year a list of partnership projects completed in the previous year to include the goals and objectives of the partnerships as well as the measurements of performance and the outcomes.
(b) The Commission shall compile a summary of partnerships and their outcomes for distribution to the Governor, the legislature, and other interested parties.
(a) The Commission shall implement and maintain a management information system (MIS) with which to fulfill its review and reporting functions. The community colleges shall adhere to the administrative computing practices (data input) outlined in the Commission's common data element dictionary (Management Information System Handbook). Data fields in the community college system administrative computing system not required for Commission data element collection may be utilized by the community colleges for community college purposes. Should future reporting requirements require new data elements in administrative computing system data fields populated for individual community college purposes, conversions may be necessary to free up data fields in order to maintain a common data elements dictionary.
(b) The studies and reports endorsed by statutory language necessitate regular collection of data elements common to educational research. The Commission's management information system handbook shall specify the timelines for submission of regularly collected data elements. These data elements shall be reviewed three times yearly by the Institutional Research Committee with regard to contemporary progress in the educational research field as well as to ensure implemented changes have been disseminated to areas affected and recorded properly.
(c) The Commission shall request data and securely maintain the MIS databases in compliance with the Family Educational Rights and Privacy Act (FERPA). Reports shall be structured in such a way that personal identification of students will not be possible.
(a) In accordance with (W.S. 21-18-202 (e)(v)(A)(B)(C)), the Commission shall provide individual and college system annual reports to the Legislature and Governor on the achievement of statewide priorities as specified in the statewide college system strategic plan.
(b) The community colleges shall provide annual reports to the Commission on performance of their individual community college along with measures indicating achievement of statewide interests as specified in the statewide college system strategic plan.
(i) The Commission and community colleges shall collaborate to define the report formats, methodology and data elements required in preparing the reports along with a reasonable time line for completion of such reports.
(a) In accordance with (W.S. 21-18-225 (e) through (k)), the Commission shall report prioritized construction needs, or subsequent modified construction needs to the general services division of the department of administration and information.
(b) Community colleges shall submit prioritized construction needs proposals for only the square footage that is aligned with the statewide college system strategic plan to the Commission for inclusion in the report to the general services division by November 1 each year.
(c) Community colleges shall submit modifications to the prioritized construction needs to the Commission.
(d) Community colleges shall provide the Commission with needs assessment studies and other facility information which support their respective construction priorities and major maintenance square footage.
(e) The Commission shall provide the prioritized construction list to the legislature and Governor along with needs assessment and major maintenance square footage by December 1 each year.