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Washington Administrative Code (WAC)

Chapter 31

Wash. Admin. Code ch. 357-31

Holidays and Leave

FINANCIAL MANAGEMENT, OFFICE OF — STATE HUMAN RESOURCES DIRECTOR

357-31-005For the purpose of chapter 357-31 WAC, what days are recognized as holidays?357-31-010Which employees qualify for holiday compensation?357-31-015How many hours are general government employees compensated for on a holiday?357-31-020For general government part-time employees, how is holiday compensation prorated?357-31-021For part-time higher education employees, how is holiday credit prorated?357-31-022For part-time higher education employees, how is personal holiday prorated?357-31-025How many hours are higher education employees compensated for on a holiday?357-31-027When must a higher education employer allow a part-time employee to use accrued holiday credit?357-31-030What happens when a holiday falls on an employee's scheduled day off?357-31-035How is an employee who works on a holiday compensated?357-31-040What happens when a holiday as identified in WAC 357-31-005 falls on Saturday or Sunday?357-31-045If an employee resigns, is dismissed, or separated during a month in which there is a holiday, will the employee be compensated for the holiday?357-31-050How is an employee's holiday determined when an employee works a night shift schedule which begins on one calendar day and ends on the next?357-31-052Is an employee entitled to any unpaid holidays?357-31-053Within what time frame must an employee notify their supervisor to request an unpaid holiday in accordance with WAC 357-31-052?357-31-055When does an employee qualify for a personal holiday?357-31-060How many hours are general government employees compensated for when taking a personal holiday?357-31-065How many hours are higher education employees compensated for when taking a personal holiday?357-31-070When is an employer required to approve an employee's request to use a personal holiday?357-31-075Within what time frame must the personal holiday be taken?357-31-080What happens if an employee requests to use a personal holiday in accordance with the employer's leave procedures and the employer denies the request?357-31-090Can an employee request to donate or use part of a personal holiday?357-31-095If an employee donates a personal holiday to another employee and a portion of the personal holiday is returned, can the donating employee use the remaining hours?357-31-100Must an employer have a policy for requesting and approving leave?357-31-105How will an unauthorized absence be treated?357-31-110What happens to an employee's accrued leave when the employee changes employers?357-31-115How many hours of sick leave does an employee earn each month?357-31-120Do overtime exempt employees accrue sick leave if they have taken leave without pay during the month?357-31-121Do overtime eligible employees accrue sick leave if they have taken leave without pay during the month?357-31-125For general government part-time employees, how is leave accrual prorated?357-31-127For higher education part-time employees, how is leave accrual prorated?357-31-130When must an employer allow an employee to use their accrued sick leave?357-31-133When may an employer allow an employee to use their accrued sick leave?357-31-135When and how does an employee request the use of sick leave?357-31-140May an employee use sick leave before it is accrued?357-31-145When an employee is on vacation leave and a condition listed in WAC 357-31-130 arises, can the employee use sick leave in place of vacation leave?357-31-150Can an employee be paid for accrued sick leave?357-31-155Does an employee who separates for any reason other than retirement or death get paid for accrued sick leave?357-31-160When a former employee is reemployed, is sick leave restored?357-31-165At what rate do general government employees accrue vacation leave?357-31-166At what rate do higher education employees accrue vacation leave?357-31-170At what rate do part-time employees accrue vacation leave?357-31-175Do employees accrue vacation leave if they have taken leave without pay during the month?357-31-180When an employee has taken leave without pay during the month is the employee's rate of accrual adjusted for the leave without pay?357-31-185When and how does an employee request the use of vacation leave?357-31-195Can an employee use vacation leave before it is accrued?357-31-200When must an employer grant the use of vacation leave?357-31-205What must an employer consider in granting the use of vacation leave?357-31-210What is the maximum number of hours of vacation leave that an employee may accumulate?357-31-215When may vacation leave be accumulated above the maximum 280 hours?357-31-220What must be included in the statement of necessity for excess vacation leave?357-31-225When employees separate from state service, are they entitled to a lump sum payment of unused vacation leave?357-31-230When must an employee be granted the use of accrued compensatory time?357-31-235May an employee use leave if the employee sustains a work-related injury or illness that is compensable under the state workers' compensation law?357-31-245What happens if an employee uses accrued vacation leave, accrued sick leave, accrued compensatory time, accrued holiday credit, recognition leave, or receives holiday pay during a period when the employee is receiving time loss compensation?357-31-247May an employee use leave if the employee is approved to receive partial wage replacement for paid family and/or medical leave under Title 50A RCW?357-31-248May an employee use vacation leave, sick leave, personal holiday, compensatory time, holiday credit, recognition leave, bereavement leave, or holiday pay as a supplemental benefit during a period when the employee is receiving partial wage replacement for paid family and/or medical leave under Title 50A RCW?357-31-249May a higher education employer deny an employee's request to use accrued leave in accordance with WAC 357-31-248 as a supplemental benefit during a period when the employee is receiving partial wage replacement for paid family and/or medical leave under Title 50A RCW?357-31-250Are employees entitled to paid bereavement leave?357-31-255What types of leave may an employee use when absent from work or arriving late to work because of inclement weather?357-31-260When may an agency head or institution president suspend operations?357-31-265What is the effect of suspended operations on employees who are not required to work during the closure?357-31-270When an employer has suspended operations, how are employees who are required to work during the closure affected?357-31-275What must be included in the employer's suspended operations procedure?357-31-280How long can operations be suspended?357-31-285Is an employer required to authorize the absence of an employee for family care emergencies?357-31-290What qualifies as a family care emergency?357-31-295What type of leave may employees use for family care emergencies?357-31-300Is there a limit to how much leave can be used for a family care emergency?357-31-305Is advance approval required for an employee to take time off for a family care emergency?357-31-310If an employee is required to report for jury duty service, must the employee be granted a leave of absence with pay?357-31-315May employees keep compensation received for serving as a member of a jury?357-31-320If an employee has received a subpoena, must the employee be granted a leave of absence with pay?357-31-325When must an employer grant leave with pay for other miscellaneous reasons?357-31-326When may an employer grant leave with pay?357-31-327When must an employer grant leave without pay?357-31-330For what reasons may an employer grant leave without pay?357-31-335How long can an employee remain on leave without pay?357-31-340When an employee returns from authorized leave without pay, what position will the employee be returned to?357-31-347Does leave without pay affect a higher education employee's seniority date?357-31-350How does leave without pay affect a general government employee's seniority date?357-31-355How does leave without pay affect the duration of an employee's probationary period, trial service period or transition review period?357-31-357How does leave without pay affect the six-year time period used to qualify for step M?357-31-360Must employees who have been ordered to required military duty, training, drills, or required to appear for a physical examination be granted paid military leave?357-31-370In addition to paid military leave, must an employee be granted a military leave of absence without pay?357-31-373Is an employee whose spouse or registered domestic partner is a member of the armed forces of the United States entitled to take leave from work when the military spouse or registered domestic partner has been called to active duty or when the military spouse or registered domestic partner is on leave from deployment?357-31-374When must an employer grant a temporary leave of absence for service in an elective office or for legislative service?357-31-3745How does a temporary leave of absence for service in an elective office or for legislative service impact an employee's probationary period, trial service period, or transition review period?357-31-375What provisions exist for employees to participate in medical expense plans?357-31-380What is the purpose of the state leave sharing program?357-31-390What criteria does an employee have to meet to be eligible to receive shared leave?357-31-395What definitions apply to shared leave?357-31-400How much shared leave may an employee receive?357-31-403May an employer prevent an employee from using shared leave intermittently or on nonconsecutive days?357-31-405What documentation may an employee seeking shared leave be required to submit?357-31-410May employees donate leave to employees in other agencies, institutions of higher education, related higher education boards, educational service districts, or school districts?357-31-415Can donated leave be used for any purpose?357-31-420What rate of pay is the employee receiving shared leave paid?357-31-425What types of leave can an employee donate for the purposes of the state leave sharing program?357-31-430How will shared leave be administered?357-31-435Must employees use their own leave before using shared leave?357-31-440How must employees who are receiving shared leave be treated during their absence?357-31-445What happens to leave that was donated under the state leave sharing program and was not used by the recipient?357-31-447When must an agency head or higher education institution president approve a shared leave request for an employee?357-31-450Must an employee who receives shared leave repay the value of the leave that the employee used?357-31-455What records must an employer maintain pertaining to the state leave sharing program?357-31-460For what purposes must parental leave be granted?357-31-465Who qualifies for parental leave?357-31-470How and when can an employee request to be off work on parental leave?357-31-475How long can an employee request to be off work for parental leave?357-31-480Is parental leave in addition to any leave for sickness or temporary disability because of pregnancy and/or childbirth?357-31-485If an employee's request for parental leave exceeds the provisions of WAC 357-31-525, how and when must an employer respond to an employee's request for parental leave?357-31-490Will time off for parental leave be paid or unpaid?357-31-495Will time off for parental leave be designated under the Family and Medical Leave Act?357-31-500When must disability leave due to pregnancy and/or childbirth be granted?357-31-505How does an employee request disability leave due to pregnancy and/or childbirth?357-31-510Is the employee required to provide the employer with medical certification during disability leave due to pregnancy and/or childbirth?357-31-515Will time off during the period of disability leave due to pregnancy and/or childbirth be paid?357-31-520How does the Family and Medical Leave Act of 1993 and the Washington Paid Family and Medical Leave Act interact with the civil service rules?357-31-525What is an employee entitled to under the Family and Medical Leave Act of 1993?357-31-530Under the Family and Medical Leave Act of 1993, how is an eligible employee defined?357-31-535Who designates absences which meet the criteria of the Family and Medical Leave Act?357-31-540Who chooses if an employee will use paid leave or leave without pay for absences granted under the Family and Medical Leave Act?357-31-545Under the Family and Medical Leave Act, can an employee request an intermittent or reduced schedule?357-31-550When an employee returns from an absence designated as FMLA, what position will the employee return to?357-31-555Must employers continue health insurance benefits when an employee is on leave designated as FMLA?357-31-560Must the employer have a family and medical leave policy?357-31-565May employers grant paid leave for purposes of recognition?357-31-567When must an employer grant the use of recognition leave?357-31-570What is the purpose of a sick leave pool?357-31-575Must an agency have a written policy regarding sick leave pools?357-31-580What criteria does an employee have to meet to be eligible to participate in a sick leave pool?357-31-585Is participation in a sick leave pool voluntary?357-31-590When is an employee who participates in a sick leave pool eligible to use sick leave from the pool?357-31-595Is a participant eligible to use sick leave from a pool if the employee's illness or injury is work-related?357-31-600Is there a limit to the amount of sick leave a participating employee may withdraw from a sick leave pool?357-31-605What rate of pay is the participant who withdraws sick leave from the pool paid?357-31-610How does a part-time participating employee withdraw sick leave credits from a sick leave pool?357-31-615When a participating employee uses leave from a sick leave pool will the employee be required to recontribute such sick leave to the pool?357-31-620When an agency has determined that abuse of a sick leave pool has occurred will the employee have to repay the sick leave credits drawn from the pool?357-31-625When an employee cancels membership in a sick leave pool, may the employee withdraw the days of sick leave the employee had contributed to the pool?357-31-630Can a participant who moves from one general government position to a different general government position transfer from one sick leave pool to another sick leave pool?357-31-635What records must an employer maintain pertaining to sick leave pools?357-31-640What is the purpose of the uniformed service shared leave pool?357-31-645Who will administer the uniformed service shared leave pool?357-31-650What definitions apply to the uniformed service shared leave pool?357-31-655Must employers have a written policy regarding the uniformed service shared leave pool?357-31-660Is participation in the uniformed service shared leave pool voluntary?357-31-665What criteria does an employee have to meet to be eligible to request leave from the uniformed service shared leave pool?357-31-670How must employees who are receiving leave from the uniformed service shared leave pool be treated during their absence?357-31-675Is shared leave received under the uniformed service shared leave pool included in the shared leave limits specified in RCW 41.04.665?357-31-680May employees donating leave direct the donation to a specific individual?357-31-685What types of leave can an employee donate for the purposes of the uniformed service shared leave pool?357-31-687Must employees use their own leave before receiving shared leave from the uniformed service shared leave pool?357-31-690How much leave may an employee withdraw from the uniformed service shared leave pool?357-31-695How is the maximum shared leave pay, which will be granted from the uniformed service shared leave pool calculated?357-31-700What documentation is required to verify military salary and status?357-31-705What rate of pay is paid to the employee receiving leave under the uniformed service shared leave pool?357-31-710What happens if the uniformed service shared leave pool does not have sufficient balance to cover all leave requests?357-31-715May employers establish restrictions on the amount of leave an employee may receive under this section?357-31-720May an employer establish restrictions on the amount of leave an employee may donate under this section?357-31-725When an employer has determined that abuse of the uniformed service shared leave pool has occurred will the employee have to repay the shared leave drawn from the pool?357-31-730When an employee or the employee's family member is a victim of domestic violence, sexual assault, stalking, or hate crime, and the employee is seeking to use accrued leave or unpaid leave, what verification may the employee be required to submit?357-31-750What is the purpose of the veterans' in-state service shared leave pool?357-31-755Who shall administer the veterans' in-state service shared leave pool?357-31-760What definitions apply to the veterans' in-state service shared leave pool?357-31-765Must employers have a written policy regarding the veterans' in-state service shared leave pool?357-31-770Is participation in the veterans' in-state service shared leave pool voluntary?357-31-775What criteria does an employee have to meet to be eligible to request leave from the veterans' in-state service shared leave pool?357-31-780How must employees who are receiving leave from the veterans' in-state service shared leave pool be treated during their absence?357-31-785Is shared leave received under the veterans' in-state service shared leave pool included in the shared leave limits specified in RCW 41.04.665?357-31-790May employees donating leave direct the donation to a specific individual?357-31-795What types of leave can an employee donate for the purposes of the veterans' in-state service shared leave pool?357-31-797Must employees use their own leave before receiving shared leave from the veterans' in-state service shared leave pool?357-31-800How much leave may an employee withdraw from the veterans' in-state service shared leave pool?357-31-805What documentation may an employee seeking shared leave under the veterans' in-state service shared leave pool be required to submit?357-31-810What rate of pay is paid to the employee receiving leave under the veterans' in-state service shared leave pool?357-31-815What happens if the veterans' in-state service shared leave pool does not have sufficient balance to cover all leave requests?357-31-820May employers establish restrictions on the amount of leave an employee may receive under this section?357-31-825May an employer establish restrictions on the amount of leave an employee may donate under this section?357-31-830When an employer and/or the department of veterans' affairs has determined that abuse of the veterans' in-state service shared leave pool has occurred will the employee have to repay the shared leave drawn from the pool?357-31-835What is the purpose of the foster parent shared leave pool?357-31-840Who shall administer the foster parent shared leave pool?357-31-845What definitions apply to the foster parent shared leave pool?357-31-850Must employers have a written policy regarding the foster parent shared leave pool?357-31-855Is participation in the foster parent shared leave pool voluntary?357-31-860Which employees are eligible to request shared leave from the foster parent shared leave pool?357-31-865How must employees who are receiving shared leave from the foster parent shared leave pool be treated during their absence?357-31-870May the receiving employee's employer restrict the amount of shared leave an eligible employee may receive, per occurrence, to care for a foster child?357-31-873Is there a limit to the amount of shared leave an eligible employee may receive, per occurrence, to prepare to accept a foster child in their home?357-31-875What is the total amount of shared leave an eligible employee may receive under the foster parent shared leave pool?357-31-880Is shared leave received under the foster parent shared leave pool included in the shared leave limits specified in RCW 41.04.665?357-31-885May employees donating leave for the purpose of the foster parent shared leave pool direct the donation to a specific individual?357-31-890What types of leave may an employee donate to the foster parent shared leave pool?357-31-895Must employees use their own leave before receiving shared leave from the foster parent shared leave pool?357-31-900What salary will an eligible employee receive when withdrawing shared leave from the foster parent shared leave pool?357-31-905What documentation is an employee seeking shared leave under the foster parent shared leave pool required to submit to their current employer?357-31-910What happens if the foster parent shared leave pool does not have a sufficient balance to cover shared leave requests?357-31-915May an agency head or higher education president establish restrictions on the amount of leave an employee may donate to the foster parent shared leave pool?357-31-920When an employer and/or the department of children, youth, and families has determined that abuse of the foster parent shared leave pool has occurred will the employee be required to repay the shared leave drawn from the pool?