Licensees and security departments of private businesses or political subdivisions registered with the department shall keep records of all employees licensed or commissioned under the Act. Any record required to be maintained under this chapter may be maintained in electronic form, so long as it is readily retrievable and presented to department personnel upon request. The employee records detailed in this section shall be maintained for a period of two (2) years from the last date of employment:

1. (1) Full name, date of employment, position, and most recent residential address of the employee;
2. (2) Social security number;
3. (3) Last date of employment;
4. (4) Date and place of birth;
5. (5) One photograph;
6. (6) The results of any drug tests;
7. (7) Documentation of a pre-employment check if required under §35.3 of this title (relating to Individual License Applicant Pre-employment Check);
8. (8) All continuing education certificates or other proof of continuing education credits earned by the employee while employed by the private business or political subdivision, excluding commissioned security officer or personal protection officer training or proficiency certificates; and
9. (9) The current duty assignments and duty stations of any security officers.

Source Note:The provisions of this §35.111 adopted to be effective May 6, 2014, 39 TexReg 3608; amended to be effective December 29, 2019, 44 TexReg 8031; amended to be effective January 10, 2022, 47 TexReg 32.