1628.1 All grievances shall be made using a grievance form provided by the Director of the District of Columbia Department of Human Resources (DCHR). DCHR shall maintain the grievance form on its internet website.

1628.2 Each grievance shall include the following:

1. (a) The name, e-mail address, and phone number of the applicant or employee seeking the relief;
2. (b) For employees, the name, e-mail address, phone number, and agency of his or her immediate supervisor;
3. (c) The name of the agency at issue;
4. (d) A concise written statement of facts, including dates, that establishes the alleged violation;
5. (e) A written statement as to the applicant or employee's injury; and
6. (f) The relief sought by the applicant or employee.

1628.3 For purposes of this chapter, grievance official means:

1. (a) For applicants seeking employment in agencies under the authority of the Mayor, the Director of DCHR, or his or her designee;
2. (b) For applicants seeking employment in a District government agency independent of the Mayor's personnel authority, the personnel authority for the independent agency, or his or her designee; and
3. (c) For employees, the employee's supervisor who has the authority to resolve the grievance and for whom there is no conflict of interest (typically the immediate supervisor or the immediate supervisor's immediate superior).

1628.4 Grievances of corrective actions and of enforced leave actions of less than ten (10) days shall be filed with the appropriate grievance official within ten (10) days of the issue date of the final decision.

1628.5 All other grievances shall be filed with the appropriate grievance official no more than forty-five (45) business days from the date of the alleged violation or the final action, whichever is later.

1628.6 Grievances may be filed with the grievance official by one of the following means:

(a) By mail to the official's principal business address;

(b) By e-mail to the grievance official; or

(c) By hand delivery to the grievance official's principal business address.

SOURCE: Final Rulemaking published at 47 DCR 7094 (September 1, 2000); as amended by Final Rulemaking published at 63 DCR 1265 (February 5, 2016); as amended by Final Rulemaking published at 66 DCR 5866 (May 10, 2019).