Wyo. Code R. 039-0001-5
General Agency, Board or Commission Rules
Chapter 5: Administration
Effective Date: 03/31/2007 to 11/15/2019
Rule Type: Superceded Rules & Regulations
Reference Number: 039.0001.5.03312007
ADMINISTRATION
Section 1. Authorization of Expenditures.
a) The Secretary shall prepare an annual administrative budget which shall be submitted to the Board for approval no less than 30 days prior to the deadline set for budget submission to the Governor.
b) The Secretary may purchase or provide necessary capital equipment, supplies and services for the Board to a maximum of one thousand dollars ($1,000.00) per purchase. Purchases in excess of the maximum amount are subject to prior approval by the Board.
c) The Secretary shall provide monthly financial statements to each member of the Board.
d) All fiscal records of the Board shall be maintained in accordance with State of Wyoming Accounting Procedures.
e) Inventory records shall be maintained on physical property under control of the inventory coordinator of the Governor's Office. Acquisitions and property that is disposed of as "surplus property" shall be recorded on the Governor's perpetual inventory records.
f) Board members, the Secretary and staff shall present vouchers and requests for payment in accordance with the policies and procedures of the Wyoming State Auditor's Office.
g) The Board Chairperson, Vice Chairperson, and Secretary shall be authorized to approve vouchers and requests for payment consistent with the policies and procedures of the Wyoming State Auditor's Office.
Section 2. Contracts.
a) All contracts in the name of the Board shall be drafted in accordance with the Contract Manual for State Agencies compiled by the Wyoming Attorney General's office.
b) Contracts shall be executed, with Board approval, in the name of the Board by the Chairperson, Vice Chairperson, or Secretary.
c) The administrative office of the Board shall retain a fully executed copy of all contracts, together with any related attachments or exhibits.
Pursuant to W.S. 9-15-104(h), the Board shall provide a written annual report to the Governor, the Joint Appropriations Interim Committee, the Select Committee, and the Joint Travel, Recreation, Wildlife and Cultural Resources Committee no later than September 1 with respect to revenue received in the Income and Trust Accounts and grants awarded by the Board. The Secretary shall prepare a draft annual report for review and approval by the Board with the draft to be submitted to the Board no more than ten (10) days after receiving budget figures from the State Auditor.
a) Pursuant to the Wyoming Public Records Act, W.S. 16-4-201 through 205, all public records, except for those for which inspection may or must be denied, may be viewed, copied and physically handled in the office of the Board during normal business hours, upon written request to the Board.
b) Subject to the availability and capability of equipment within the Board office, the Board shall furnish copies of any records permitted to be reproduced to any individual who has the right to receive information. For this service, the Board shall charge a rate of twenty cents ($0.20) per copy for black and white, and one dollar ($1.00) per copy for color copies, plus service time where appropriate. Service time will be calculated at the actual hourly rate for the employee engaged in the request, and will be charged at the sole discretion of the Board.
c) No records shall be copied or transmitted by anyone other than authorized members of the Board or their employees.
d) Personnel files shall remain confidential except to the employee who is the subject of record and the duly elected or appointed officials who supervise the work of the person in interest.
e) All requests for information regarding either pending or possible litigation are confidential and should be immediately referred to the Office of Attorney General.