Wyo. Code R. 006-0010-2
Human Resources Division
Chapter 2: Recruitment
Effective Date: 12/07/2001 to 09/01/2009
Rule Type: Superceded Rules & Regulations
Reference Number: 006.0010.2.12072001
(a) The Human Resources Division shall administer a centralized system of recruiting applicants. An active recruitment program based on relative ability, knowledge, and skills shall be conducted to meet the Human Resources requirements of the State. Reasonable efforts shall be made to attract suitable numbers of qualified applicants to compete for appointments. The Human Resources Division may authorize agencies to conduct their own recruitment programs for specific classes or positions. Such programs shall be subject to the review and approval of the Human Resources Division.
(b) To fill any vacant position, there shall be recruitment. All recruitment shall be written, posted and conducted in such a manner and for such time periods as determined by the Human Resources Division to be useful and expedient for the class involved.
(c) The Human Resources Division shall be notified on the required form of all recruitment efforts.
(d) No offer of employment shall be made to any applicant until specified deadlines have passed and the processing of applications, administration of exams, and the certification of referral of applicants have been completed.
(e) The Human Resources Division may require a formal recruitment effort of any necessary length before referring applicants for final selection consideration.
(a) The Human Resources Division shall be notified on the required form of all official vacancy announcements requested by the agency. Such notices shall be approved, prepared and released by the Human Resources Division. Official vacancy announcements shall be sent to all State agencies. Each agency head shall be responsible for ensuring that a sufficient number of each announcement is posted in such places as are known by, and available to, all employees of that agency.
(i) The information provided in official vacancy announcements shall include, but not be limited to: official class title, class code, salary, employment location, description of the essential functions of the job, minimum qualifications for entry to the class, procedures for applying, and the statement that the State of Wyoming is "an EEO/ADA employer."
(ii) Recruitment efforts to supplement the official vacancy announcement are encouraged. The Human Resources Division shall be notified on the required form of all recruitment efforts. Copies of such notices shall be approved by the Human Resources Division prior to being released by the agency. However, the preparation and release of such additional recruitment efforts are the responsibility of the hiring agency. All vacancy notices placed in newspapers, journals or other sources shall contain at least the following: official class title, class code, salary, employment location, minimum qualifications for entry to the class, procedures for applying, and a statement that the agency is "an EEO/ADA employer".
(iii) When official vacancy announcements for open competitive recruitment are released, a minimum of two (2) weeks shall be provided for acceptance of applications. If supplemental vacancy notices are used in conjunction with the official vacancy announcement, they shall carry the same closing date.
(b) Other Vacancy Advertising.
(i) A vacancy may be publicized by news advertisements or other appropriate methods in lieu of an official vacancy announcement. The Human Resources Division shall be notified on the required form of all recruitment efforts. Copies of such notices shall be approved by the Human Resources Division prior to being released by the agency. In requesting approval to publicize a vacancy through means other than an official vacancy announcement the appointing authority shall give the reasons for the request and indicate the proposed alternative method. However, the preparation and release of such additional recruitment efforts are the responsibility of the hiring agency. In those cases where a vacancy notice is released without prior approval of the Human Resources Division, the agency is not only responsible for its content but may be required to release an official vacancy announcement.
(ii) All vacancy notices placed in newspapers, journals or other sources shall contain at least the following: official class title, class code, salary, employment location, minimum qualifications for entry to the class, procedures for applying, and a statement that the agency is "an EEO/ADA employer".
(iii) If approval is granted from the Human Resources Division to advertize using methods other than the official vacancy announcement (e.g. newspapers, journals etc.), the closing date shall be no less than five (5) calendar days from the date of release.
(a) Recruitment for promotional appointments may be limited to State, agency, division, or work unit employees only. The agency shall notify all eligible and potentially interested employees by means of an agency-released vacancy notice. The Human Resources Division shall be notified on the required form of all recruitment efforts. Copies of such notices shall be approved by the Human Resources Division prior to being released by the agency. However, the preparation and release of such promotional recruitment efforts are the responsibility of the hiring agency. Agency-released vacancy notices shall contain at least the following: official class title, class code, salary, employment location, description of the essential functions of the job, minimum qualifications for entry to the class, procedures for applying, a statement that the agency is 'an EEO/ADA employer,' and a final closing date.
(b) Agencies releasing promotional vacancy notices shall be responsible for any adverse actions resulting from the release or the content of any vacancy notices which have not had the prior review and approval of the Human Resources Division. The Human Resources Division shall not be bound to screen applications pursuant to the stated qualification standards or application procedure on vacancy notices not previously reviewed and approved by the Human Resources Division.
(c) There are no specific time limits for agencies desiring to limit recruitment to agency, division, or work unit employees only. The vacancy announcement, however, shall be circulated or posted so that all potentially interested persons have an opportunity to apply. If, however, the agency chooses to limit recruitment to State employees only, the closing date shall be no less than ten (10) calendar days from the date of release.