The sheriff/operator shall maintain the following records:

1. (1) a daily record of the number of inmates in the facility;

2. (2) a record on each inmate including:

   1. (A) intake;
   2. (B) identification;
   3. (C) classification;
   4. (D) property;
   5. (E) discipline;
   6. (F) grievance;
   7. (G) commissary;
   8. (H) medical;
   9. (I) incidents or unusual occurrences;
   10. (J) release;
   11. (K) documentation relating to the continued custody of inmates; and
   12. (L) receipts and expenditures of inmate accounts.
3. (3) a separate written record of all incidents which result in physical harm or serious threat of physical harm to an employee, visitor, or inmate in a facility. Such record shall include the names of the persons involved, a description of the incident, the actions taken, and the date and time of the occurrence. Such a written record shall be prepared and submitted to the sheriff/operator within 24 hours of the incident.

4. (4) Escape From Custody Report.

   1. (A) The Texas Commission on Jail Standards shall be notified of all escapes from a facility within 24 hours of the escape.
   2. (B) A report of the escape shall be made available for review by Commission staff upon request.

5. (5) Deaths in Custody.

   1. (A) The Texas Commission on Jail Standards shall be notified of all deaths of inmates while in the custody of sheriff/operator within 24 hours of the death.
   2. (B) The Commission shall appoint a law enforcement agency, other than the local law enforcement agency that operates the county jail, to investigate the death.
   3. (C) Upon conclusion of the investigation by the designated law enforcement agency, the report shall be submitted to the Texas Commission on Jail Standards.
6. (6) Information on Licensed Jailer Turnover Report. On or before the fifth day of each month, each jail under the Commission's purview shall submit a report, on a form prescribed by the Commission, the number of licensed jailers who left employment at the jail during the previous month.
7. (7) Serious Incidents Report. Information on Serious Incidents Report. On or before the fifth day of each month, the sheriff/operator of each county jail shall report to the Commission, on a form prescribed by the Commission, regarding the occurrence during the preceding month any incidents involving an inmate in the county jail as required by §511.020.

8. (8) The sheriff/operator shall submit the following reports in electronic format as prescribed by the Commission:

   1. (A) Population Report;
   2. (B) Immigration/Detainer Report;
   3. (C) Paper-ready Report;
   4. (D) Licensed Jailer Turnover Rate Report;
   5. (E) Pregnant Inmates Report;
   6. (F) Death In Custody Report;
   7. (G) Escape Report; and
   8. (H) Serious Incident Report.
9. (9) A sheriff/operator may submit the reports listed under paragraph (8) of this subsection in non-electronic format; however, the Commission will charge an administrative processing fee in accordance with the fee schedule established for this section.

Source Note:The provisions of this §269.1 adopted to be effective December 20, 1994, 19 TexReg 9648; amended to be effective May 19, 2002, 27 TexReg 4164; amended to be effective October 16, 2007, 32 TexReg 7267; amended to be effective December 30, 2009, 34 TexReg 9482; amended to be effective December 4, 2011, 36 TexReg 8043; amended to be effective January 1, 2018, 42 TexReg 6630; amended to be effective November 28, 2019, 44 TexReg 7408.