All general academic institutions, technical state colleges, health-related institutions, Lamar State Colleges, and Texas A&M University System service agencies are required to submit current data to the Coordinating Board for the following reports.

1. (1) Campus Master Plans

   1. (A) The Coordinating Board shall consider projects that are included in campus master plan reports. A project that is not included in the master plan may be considered if the Board determines that the institution, even with careful planning, could not reasonably have foreseen the project need.

   2. (B) Campus Master Plan (MP1) shall include:

      1. (i) any proposed new construction greater than $250,000, repair and rehabilitation greater than $1,000,000, information resource project greater than $1,000,000, and property purchase for any amount that may be submitted within the next five years to the Coordinating Board;
      2. (ii) the funding source for any planned project identified in paragraph (1)(B)(i) of this subsection that is not exempt from Coordinating Board review; and
      3. (iii) a description of the proposals which the institution plans to finance with the Higher Education Assistance Fund or Permanent University Fund (Article VII, Section 17 or 18, of the Texas Constitution).
   3. (C) On or before July 1 of every other year, beginning in 2002, an institution must submit an update to its Campus Master Plan (MP1) on file with the Coordinating Board.
   4. (D) Campus Master Plan (MP2) shall include a list of an institution's facilities deferred maintenance needs that cost greater than $10,000.
   5. (E) Campus Master Plan (MP3) shall include amount the institution plans to designate each fiscal year for the next five years to address the deferred maintenance listed in paragraph (1)(D) of this subsection.
   6. (F) Campus Master Plan (MP4) shall include amount of deferred maintenance addressed in previous fiscal year.
   7. (G) On October 15 of each year, institutions must submit an update to its Campus Master Plans (MP2), (MP3), and (MP4) on file at the Coordinating Board.
2. (2) Reports as required by the Coordinating Board's Educational Data Center.
3. (3) Facilities inventory of building and rooms occupied or in the control of an institution in a format specified by the Board. The inventory shall be updated on an on-going basis and is subject to periodic audits.
4. (4) Annually, from the date of approval, institutions shall report the status of an approved project to the Coordinating Board. The report shall include, but is not limited to: actual project cost; actual building cost; actual GSF; actual NASF; actual E&G NASF; and actual source(s) of funding. Reporting to the Coordinating Board on an annual basis shall cease after the construction project is placed into service or the property acquisition is consummated.

Source Note:The provisions of this §17.40 adopted to be effective May 22, 2003, 28 TexReg 3949.