1. (a) Authority. Authority for this section is Texas Education Code, §130.009.

2. (b) Refund Schedule. A public junior college, public state college, or public technical institute, collectively public two-year college as defined in §13.1(29) of this chapter (relating to Definitions), as soon as practicable, shall at a minimum refund tuition and mandatory fees in excess of the minimum tuition collected for courses from which the students drop or withdraw, according to the schedule provided in the Figure: 19 TAC §13.129(b).
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   1. (1) A public two-year college shall use the definition of "class day" in §13.1 of this chapter in applying the provisions of this subsection.
   2. (2) A public two-year college shall apply the percentages indicated in the Figure: 19 TAC §13.129(b) to the tuition and mandatory fees collected for each course from which the student is withdrawing.
   3. (3) A public two-year college may not delay a refund on the grounds that the student may withdraw from the public two-year college later in the semester or term.
3. (c) Prior to the census date, a public two-year college may allow hours to be dropped and re-added without penalty to the student if the exchange is an equal one. When the charges for dropped hours are greater than for the hours added, the public two-year college shall apply the refund policy outlined in subsection (b) of this section for the net charges being dropped. If the charges for hours being added exceed the charges for hours being dropped, the student must pay the net additional charges.
4. (d) A public two-year college shall refund tuition and mandatory fees paid by a sponsor, donor, or scholarship to the source rather than directly to the student who has withdrawn if the funds were made available through the public two-year college.

5. (e) If a student withdraws because the student is called into active military service, the public two-year college, at the student's option, shall:

   1. (1) refund the tuition and fees paid by the student for the semester in which the student withdraws;
   2. (2) grant a student, who is eligible under the public two-year college's guidelines, an incomplete grade in all courses by designating "withdrawn-military" on the student's transcript; or
   3. (3) as determined by the instructor, assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of course work and who has demonstrated sufficient mastery of the course material.

Source Note:The provisions of this §13.129 adopted to be effective February 12, 2026, 51 TexReg 725.