1. (a) Complaints to a certificated telecommunications utility (CTU). A customer or applicant for service (complainant) may submit a complaint to a CTU either in person, by letter, telephone, or any other means determined by the CTU.

   1. (1) Initial investigation. The CTU shall investigate and advise the complainant of the results of the investigation within 21 days of receipt of the complaint. A CTU shall inform customers of the right to receive these results in writing.

   2. (2) Supervisory review by the CTU. If a complainant is not satisfied with the initial response to the complaint, the complainant may request a supervisory review by the CTU.

      1. (A) A CTU supervisor shall conduct the review and shall inform the complainant of the results of the review within ten days of receipt of the complainant's request for a review. A CTU shall inform customers of the right to receive these results in writing.

      2. (B) A complainant who is dissatisfied with a CTU's supervisory review shall be informed of:

         1. (i) the right to file a complaint with the commission;
         2. (ii) the commission's informal complaint resolution process;

         3. (iii) the following contact information for the commission:

            1. (I) Mailing Address: Public Utility Commission of Texas, Customer Protection Division, P.O. Box 13326, Austin, Texas 78711-3326;
            2. (II) Phone Number: (512) 936-7120 or in Texas (toll-free) 1-888-782-8477;
            3. (III) FAX: (512) 936-7003;
            4. (IV) E-mail address: customer@puc.texas.gov;
            5. (V) Internet address: http://www.puc.texas.gov;
            6. (VI) Telecommunications Device for the Deaf (TTY): (512) 936-7136; and
            7. (VII) Relay Texas (toll-free): 1-800-735-2989.

2. (b) Complaints to the commission. Notwithstanding anything to the contrary, the commission may only hear a complaint of a retail or wholesale customer against a deregulated company or exempt carrier that is within the scope of the commission's authority provided in Public Utility Regulatory Act (PURA) §65.102.

   1. (1) Informal complaints.

      1. (A) The complaint to the commission should include:

         1. (i) The complainant's name, address, and telephone number.
         2. (ii) The name of the CTU or subsidiary company against which the complaint is being made.
         3. (iii) The customer's account or phone number.
         4. (iv) An explanation of the facts relevant to the complaint.
         5. (v) Any other information or documentation which supports the complaint.
      2. (B) Upon receipt of a complaint from the commission, a CTU shall investigate and advise the commission in writing of the results of its investigation within 21 days of the date forwarded by the commission.

      3. (C) The commission shall:

         1. (i) review the CTU's investigative results;
         2. (ii) determine a resolution for the complaint; and
         3. (iii) notify the complainant and the CTU in writing of the resolution.

      4. (D) While any informal complaint process is ongoing at the commission:

         1. (i) basic local telecommunications service may not be suspended or disconnected for the nonpayment of disputed charges; and
         2. (ii) a customer is obligated to pay any undisputed portion of the bill.

      5. (E) The CTU shall keep a record of any informal complaint forwarded to it by the commission for two years after the determination of that complaint.

         1. (i) This record shall show the name and address of the complainant, and the date, nature, and adjustment or disposition of the complaint.
         2. (ii) Protests regarding commission-approved rates or charges that require no further action by the CTU need not be recorded.
   2. (2) Formal complaints. If the complainant is not satisfied with the results of the informal complaint process, the complainant may file a formal complaint with the commission. This process may include the formal docketing of the complaint as provided in the commission's Procedural Rules, §22.242 of this title (relating to Complaints).

Source Note:The provisions of this §26.30 adopted to be effective December 27, 2000, 25 TexReg 12653; amended to be effective April 7, 2014, 39 TexReg 2499.