1. (a) Any state agency electronic records system, already in use on the effective date of these sections, should meet the minimum requirements in subsection (b) of this section to the extent possible.

2. (b) Any electronic records system developed or acquired by a state agency, after the effective date of these sections, must meet the following requirements:

   1. (1) have the capability for preserving any electronic state record resident in the system for its full retention period; or, there must not be any system impediments that prevent migrating the record to another electronic records system, in as complete a form as possible;
   2. (2) sufficiently identify records created on the system to enable agency staff to retrieve, protect, and carry out the disposition of records in the system;
   3. (3) ensure that any electronic state records can be identified that are part of a records series maintained in multiple records media such as paper, microform, etc.; and
   4. (4) provide a standard interchange format, when determined to be necessary by the agency, to permit the exchange of records on electronic media between agency computers using different software/operating systems and the conversion or migration of records on electronic media from one system to another.

Source Note:The provisions of this §6.93 adopted to be effective December 6, 2000, 25 TexReg 11935.