1. (a) Disposition instructions for the data must be incorporated into electronic records systems that produce, use, and store data files.

2. (b) State agencies must maintain up-to-date technical documentation for each electronic records system that produces, uses, and stores data files. Minimum documentation required is:

   1. (1) a narrative description of the system;
   2. (2) the physical and technical characteristics of the records, including a record layout that describes each field including its name, size, starting or relative position, and a description of the form of the data (such as alphabetic, zoned decimal, packed decimal, or numeric), or a data dictionary, or the equivalent information associated with a database management system including a description of the relationship between data elements in databases; and
   3. (3) any other technical information needed to read or process the records.

Source Note:The provisions of this §6.93 adopted to be effective March 12, 1993, 18 TexReg 1268; amended to be effective October 10, 1995, 20 TexReg 7823.