1. (a) Tripartite boards have a fiduciary responsibility for the overall operation of the Eligible Entity. Members are expected to carry out their duties as any reasonably prudent person would do.

2. (b) At a minimum, board members are expected to:

   1. (1) Maintain regular attendance of board and committee meetings;
   2. (2) Develop thorough familiarity with core agency information as appropriate, such as the agency's bylaws, Certificate of Formation/Articles of Incorporation, sources of funding, agency goals and programs, federal and state CSBG statutes;
   3. (3) Exercise careful review of materials provided to the board;
   4. (4) Make decisions based on sufficient information;
   5. (5) Ensure that proper fiscal systems and controls, as well as a legal compliance system, are in place;
   6. (6) Maintain knowledge of all major actions taken by the agency; and

   7. (7) Receive regular reports that include:

      1. (A) Review and approval of all funding requests (including budgets);
      2. (B) Review of reports on the organization's financial situation;
      3. (C) Regular reports on the progress of goals specified in the Performance Statement or program proposal;
      4. (D) Regular reports addressing the rate of expenditures as compared to those projected in the budget;
      5. (E) Updated modifications to policies and procedures concerning employees and fiscal operations;
      6. (F) Updated information on community conditions that affect the programs and services of the organization; and
      7. (G) Reports on any monitoring correspondence transmitted by the Department.

3. (c) Individuals that agree to participate on a tripartite governing board, accept the responsibility to assure that the agency they represent continues to:

   1. (1) Assess and respond to the causes and conditions of poverty in their community;
   2. (2) Achieve anticipated family and community outcomes; and
   3. (3) Remains administratively and fiscally sound.
4. (d) Excessive absenteeism of board members compromises the mission and intent of the program.

Source Note:The provisions of this §6.213 adopted to be effective January 1, 2025, 49 TexReg 10509.