1. (a) Recipients of grants and other funds may be required to submit expenditure reports to the Task Force in addition to the annual expenditure report required for all counties under Texas Government Code §71.0351(e).
2. (b) The Task Force will provide the appropriate forms and instructions for the reports along with deadlines for their submission. The financial officer shall be responsible for submitting the expenditure reports. The Task Force may place a financial hold on a grantee's future funds if the grantee fails to submit timely expenditure reports or submits incomplete financial reports.
3. (c) Grantees must ensure that actual expenditures are adequately documented. Documentation may include, but is not limited to, ledgers, purchase orders, travel records, time sheets or other payroll documentation, invoices, contracts, mileage records, telephone bills and other documentation that verifies the expenditure amount and appropriateness to the funded program.

Source Note:The provisions of this §173.304 adopted to be effective July 23, 2009, 34 TexReg 4730.