Under the Commission's Control Requests for allocation, relinquishment, or modification of space in state-leased and owned facilities under the commission's control shall be made in writing to the commission's director of Facilities Construction and Space Management Division by the agency head or designee of the requesting agency.

1. (1) Requests shall provide the following information:

   1. (A) Statement of justification demonstrating added staff (enumerate number of FTEs and agency unit), inadequacy of current facilities, lease expiration, or other;
   2. (B) Identification of action requested to include: the desire to occupy, add, relinquish, and/or modify state-owned or leased space; lease new space; modify, renew, extend, or terminate current lease contract (include lease number.); or other;
   3. (C) Function of occupying agency program to include: direct delivery client service or administrative office; laboratory; warehouse; storage; print shop; boat storage; parking space; or other;
   4. (D) Desired location, to include: current facility; different facility; city; special location factors; or other;
   5. (E) Term of need to include: short-term (48 months or less) or long-term (specify duration); date occupancy or action is needed; and/or other critical schedule factors;
   6. (F) Present occupancy status of subject agency program describing whether the unit is now housed in state-owned (name and address of facility), state-leased, or not housed; present lease number; number of current FTEs; usable square feet occupied;
   7. (G) Special conditions related to critical agency functions that require facility services beyond regular business hours, or other; and
   8. (H) Requesting agency contact and telephone and fax numbers for agency program requiring space or modification.
2. (2) The commission will grant or deny a request in writing.
3. (3) In allocating space in state-owned facilities, priority shall be given to agencies receiving a greater share of operating expense funds from the General Revenue Fund.

Source Note:The provisions of this §122.2 adopted to be effective November 21, 1999, 24 TexReg 10040.