Requests for allocation, relinquishment, or modification of space in facilities under the Commission's control shall be made in writing to the Commission's director of Facilities Construction and Space Management Division by the agency head or designee of the requesting agency.

1. (1) Requests shall provide the following information:

   1. (A) Statement of justification demonstrating added staff (enumerate number of FTEs and agency unit,) inadequacy of current facilities, lease expiration, or other;
   2. (B) Written certification that funds are authorized and available to accomplish the requested action;
   3. (C) Identification of action requested to include: the desire to occupy, add, relinquish, and/or modify state-owned space; or other;
   4. (D) Function of occupying agency program to include: direct delivery client service or administrative office; laboratory; warehouse; storage; print shop; boat storage; parking space; or other;
   5. (E) Desire location to include: current facility; different facility; city; special location factors; or others;
   6. (F) Term of need to include: short-term (48 months or less) or long-term (specify duration); date occupancy or action is needed; and/or other critical schedule factors;
   7. (G) Present occupancy status of subject agency program describing whether the unit is now housed in state-owned (name and address of facility), state-leased, or not housed; present lease number; number of current FTEs and agency's current Space Allocation;
   8. (H) Special conditions related to critical agency functions that require facility services beyond regular business hours, or other;and
   9. (I) Requesting agency contact and telephone and fax numbers for agency program requiring space or modification.
2. (2) The Commission will grant or deny a request in writing.
3. (3) Final decision on questions arising from differing interpretations of these guidelines shall be made by the Commission.

Source Note:The provisions of this §122.2 adopted to be effective November 21, 1999, 24 TexReg 10040; amended to be effective June 8, 2004, 29 TexReg 5593.