The following words and terms, when used in this chapter and in studies and reports conducted pursuant to Government Code, Chapter 2165, Subchapter C, and General Space Allocation Guidelines, shall have the following meanings, unless the context clearly indicates otherwise.

1. (1) Administrative Support--Administrative support technicians, aides, receptionists.
2. (2) Agency Director--The highest-ranking executive officer with full-time responsibility for the operations of the agency.
3. (3) Agency Employee--The full-time equivalent (FTE) of a person performing services on site under the direction of a state agency, including hours worked by full-time employees, part-time employees, and consultant and contract individuals as defined by the state auditor; including employees paid from funds maintained outside the treasury and hours worked by volunteers performing necessary services. Requests must include all contract and volunteer employees' work-hours and functions.
4. (4) Agency Site--A building or building complex on a single site or under a single lease contract, where agency business is transacted or services are provided.

5. (5) Agency Space Allocation--The area assigned to an agency calculated on the basis of Gross Area less the following areas:

   1. (A) Space designated and regularly used for public activities, including ancillary space such as lobbies, corridors, toilet rooms and refreshment areas associated with the public space. This does not include lobbies and other space ancillary to space primarily intended for internal use by FTE's in the course of interfacing with clients, or to accommodate occasional visits by members of the public;
   2. (B) Vertical shafts or chases used for circulation (elevators or stairs) or mechanical, electrical, telecommunication, or data cabling distributions;
   3. (C) Mechanical, electrical, telecommunication, and data cabling rooms which house equipment serving more than a single tenant; and
   4. (D) Other areas which are not relevant to tenant agency functions.
6. (6) Circulation Space--Percentage added to open or built-out spaces to provide adequate egress within allocation.
7. (7) Commission--The Texas Building and Procurement Commission.
8. (8) Division Director--The secondary managerial level, deputy directors, department directors who generally report to the agency director.
9. (9) Facilities Request Portal--Central internet site where application for all facilities-related work shall be requested. Services available through the Facilities Request Portal include: leased or state owned space assignments; space planning and feasibility studies; real estate market studies; new construction; modifications and alterations of state owned and leased facilities; exclusion requests for modifications to state owned or leased facilities; inspections and surveys; and architectural/engineering services or consultations. The internet address for the Facilities Request Portal is: http://portal.tbpc.state.tx.us/fcsm/facilityfrontpage.asp.
10. (10) File Areas--Open or built-out spaces containing active vertical or lateral file cabinets required to be readily accessible for daily agency operations. Closed files should be located in appropriate archival, non-office, facilities.
11. (11) General Space Allocation Guidelines--Guidelines used by TBPC in analyzing agency needs and configuration and quantity of space. The internet address for the General Space Allocation Guidelines is http://www.tbpc.state.tx.us/facplan/index.html.
12. (12) Gross Area--Gross Floor Areas shall be the area within the inside perimeter of the outside walls of the building with no deduction for hallways, stairs, closets, interior wall thickness, columns, or other features. When floors open to an atrium, the inside finished surface of the walls enclosing the atrium shall be used in lieu of an outer building wall.
13. (13) Office Machine Areas--Centrally located open or built-out spaces for copiers, network printers, faxes, and/or scanners.
14. (14) Professional/Manager--Attorneys, architects, engineers, doctors, or third level managerial positions with supervisory responsibilities who generally report to the secondary managerial level.
15. (15) Space Allocation Ratio--The mathematical result of dividing the occupying agency's Space Allocation by the total number of agency employees per site.
16. (16) Space Use Study--A study conducted by the commission to determine space requirements for state agencies.
17. (17) Special Areas--Spaces required for agency mission-specific operations, such as clinical showers, evidence rooms, mechanized file systems, public record review areas, video observation rooms, hearing rooms, centralized computer network operation rooms, print shops, centralized supply cabinets, and/or warehouse spaces exceeding 1,000 square feet of non-office space.
18. (18) State Agency--A department, commission, board, office of other agency in the executive branch of state government created by the state constitution or a state statute; the supreme court, the court of criminal appeals, a court of appeals, the Texas Judicial Council; and a university system or an institution of higher education as defined by §61.003, Education Code, except a public junior college.
19. (19) Technician/Program Administrator--Staff positions with technical, analytical or program administrative duties which may include fourth level managerial duties.
20. (20) Usable Office Space--That area of space as defined in paragraph (5) of this section, computed by measuring from the finished surface of the office side of a corridor and/or permanent wall, to the center of partitions that separate interior spaces from adjoining Usable Areas, and the inside finished surface of the dominant portion of the permanent outer building walls.
21. (21) Waiver--TBPC's decision to allow more square feet for an Agency Space Allocation than the General Space Allocation Guidelines provide.

Source Note:The provisions of this §122.1 adopted to be effective January 12, 2006, 31 TexReg 101.