The following words and terms, when used in this section, shall have the following meanings, unless the context clearly indicates otherwise.

1. (1) Agency employee -- The full-time equivalent (FTE) of a person performing services on site under the direction of a state agency, including hours worked by full-time employees, part-time employees, and consultant and contract individuals as defined by the state auditor; including employees paid from funds maintained outside the treasury and hours worked by volunteers performing necessary services. Requests must include all contract and volunteer employees' work-hours and functions.
2. (2) Agency head -- The highest-ranking executive officer with full-time responsibility for the operations of the agency;
3. (3) Agency site -- A building or building complex on a single site or under a single lease contract, where agency business is transacted or services are provided;
4. (4) Commission --The General Services Commission

5. (5) Usable square feet -- An area within the exterior walls of a building for the exclusive use of the occupying agency, including space exempted by rule but does not include:

   1. (A) public hallways, restrooms, stairwells, and elevator shafts;
   2. (B) mechanical rooms or closets for heating, air conditioning, plumbing, janitorial, electrical, telephone, and other general building services;
   3. (C) interior atriums, courts, or monumental spaces for public use; and
   4. (D) fire towers and fire tower courts.
6. (6) Net usable square feet -- For the purpose of calculating an agency's space allocation ratio, that portion of the usable square feet of an occupying agency's space other than spaces specifically exempted under §122.3(d) and (e) of this title (relating to Space Allocation).
7. (7) Space allocation ratio -- The mathematical result of dividing the occupying agency's net usable square feet by the total number of agency employees per site.
8. (8) Space Use Study -- A study conducted by the commission on a cost-recovery basis to determine space requirements for state agencies.
9. (9) State Agency -- A board, commission, department, or other authorized agency of the state.
10. (10) Variance - A request for more than 153 square feet of net usable space per agency employee at a particular site.

Source Note:The provisions of this §122.1 adopted to be effective November 21, 1999, 24 TexReg 10040.