- (a) CJD will monitor the activities of grantees as necessary to ensure that grant funds are used for authorized purposes in compliance with laws, regulations, and the provisions of grant agreements, and that grantees achieve grant purposes.
- (b) The monitoring program may consist of formal audits, monitoring reviews, and technical assistance. CJD may implement monitoring through on-site review at the grantee and/or subgrantee location or through a desk review based on grantee reports. In addition, CJD may request grantees to submit relevant information to CJD, pursuant to Section 3.2529 of this chapter, to support any monitoring review. The monitoring program may include work performed by CJD staff, CJD contractors, or other external reviewers.
- (c) Grantees must make available to CJD or its agents all requested records relevant to a monitoring review. CJD may make unannounced monitoring visits at any time. Failure to provide adequate documentation upon request may result in disallowed costs or other remedies for non-compliance as detailed under Section 3.2517.
- (d) After a monitoring review, the grantee will be notified in writing of any noncompliance identified by CJD in the form of a draft report.
- (e) The grantee shall respond to the draft report and the deficiencies, if any, and submit a plan of corrective action, if necessary, to CJD within a time frame specified by CJD.
(f) The corrective action plan shall include:
- (1) the titles of the persons responsible for implementing the corrective action plan;
- (2) the corrective action to be taken; and
- (3) the anticipated completion date.
- (g) If the grantee believes corrective action is not required for a noted deficiency, the response shall include an explanation and specific reasons.
- (h) CJD shall approve the corrective action plan and may require modifications prior to approval. The grantee's replies and the approved correction action plan, if any, shall become part of the final report.
- (i) The grantee shall correct deficiencies identified in the final report within the time frame specified in the corrective action plan.
Source Note:The provisions of this §3.2601 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645.