1. (a) One of the three designated grant officials must sign all requests for grant adjustments.

2. (b) Budget Adjustments. Grant adjustments consisting of increases in the amount of a grant or the reallocation of funds among or within budget categories are considered budget adjustments, and, except as provided by paragraph (1) of this subsection, are allowable only with prior CJD approval. The following rules apply to budget adjustments:

   1. (1) During a grant period, grantees may transfer funds among or within the standard CJD budget categories, except the indirect costs and equipment categories and more than 90 days of any salary, without prior CJD approval as long as the amount transferred does not exceed a cumulative total of ten percent of the total grant award during that year and the action does not change the scope of the project. All proposed equipment purchases must be submitted to CJD for prior approval in accordance with §3.81 of this chapter. All budget adjustments must comply with all relevant rules in this chapter. The grantee must maintain accurate records that show all budget adjustments.
   2. (2) CJD will not approve more than four budget adjustments each grant year.
   3. (3) CJD will not approve budget adjustments requests submitted within 30 days of the end of the grant period unless the executive director grants an exception. The executive director will base exceptions upon a substantiated request submitted by the grantee.
   4. (4) For supplemental grant awards, the grantee must accept or reject any additional award within 45 days of the date upon which CJD issues a Grant Adjustment Notice and follow all rules in accordance with §3.11 of this chapter.

3. (c) Non-Budget Grant Adjustments. The following rules apply to non-budget grant adjustments:

   1. (1) Requests to revise the scope, target, or focus of the project, or alter project activities require advance written approval from CJD.
   2. (2) The grantee shall notify CJD in writing of any change in the designated project director, financial officer, or authorized official within five days following the change. When the notice addresses a change of financial officer, the letter must include a sample signature of the new official. When the notice addresses a change of authorized official, the governing body, such as the board, city council, or commissioners' court, must submit the request.
   3. (3) A grantee may submit a written request for a grant extension. The executive director will approve such requests only in extraordinary circumstances.

Source Note:The provisions of this §3.2513 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645.