1. (a) The authorized official must sign requests for grant adjustments that alter the amount of a grant award or the scope of a grant project. The project director, financial officer, or authorized official must sign requests for grant adjustments that do not alter the amount of a grant award or the scope of a grant project.

2. (b) Budget Adjustments. Adjustments consisting of increases or decreases in the amount of a grant or the reallocation of grant funds among or within approved budget categories, as defined in §3.3(11) of this chapter, are considered budget adjustments, and, except as provided by paragraph (2) of this subsection, are allowable only with prior CJD approval. The following rules apply to budget adjustments:

   1. (1) Changes in the indirect costs category require prior CJD approval through a written grant adjustment notice.
   2. (2) During a grant period, grantees may transfer grant funds among or within the approved budget categories, as defined in §3.3(11) of this chapter, without prior CJD approval as long as the amount transferred does not exceed a cumulative total of ten percent of the CJD-funded portion of a grant project during that grant period; the action does not change the scope of the project; and the change does not conflict with paragraph (1) of this subsection and §3.81(a) of this chapter.
   3. (3) CJD will not approve more than four budget adjustments initiated by a grantee each grant year.
   4. (4) CJD will not approve budget adjustment requests submitted within 30 calendar days of the end of the grant period unless the executive director grants an exception.
   5. (5) All budget adjustments must comply with all relevant rules in this chapter. The grantee must maintain accurate records that show all budget adjustments.
3. (c) For supplemental grant awards, the grantee must accept or reject any additional award within 45 calendar days of the date upon which CJD issues a Grant Adjustment Notice and follow all rules in accordance with §3.11 of this chapter.

4. (d) Programmatic Changes. The following rules apply to programmatic changes:

   1. (1) Requests to revise the scope, target, or focus of the project, or alter project activities require advance written approval from CJD.
   2. (2) A grantee may submit a written request to extend the grant period. The request must be submitted to CJD and received or postmarked no later than the last day of the grant period.

Source Note:The provisions of this §3.2513 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645; amended to be effective December 16, 2002, 27 TexReg 11729; amended to be effective October 13, 2003, 28 TexReg 8873.