1. (a) Each grantee must submit financial expenditure reports to CJD. CJD will provide the appropriate forms and instructions for the reports along with deadlines for their submission. Submission of an expenditure report may generate grant payment upon CJD approval. If the grantee fails to submit timely expenditure reports, grantees will not receive grant payments. The grantee must report program income in the expenditure report including program income earned by the grantee, a vendor or contractor.
2. (b) After a grant has been accepted and if there are no outstanding special conditions or other deficiencies, a grantee may submit expenditure reports to generate reimbursement no more than once a month. A grantee may submit an expenditure report to generate payment on a cost reimbursement basis. Grantees may only request an advance payment during the first month of the grant period to cover the first month's expenses. All expenditure reports must be submitted to CJD in accordance with the instructions provided.
3. (c) Grantees must ensure that CJD receives their final expenditure report no later than the 90th calendar day after the end of the grant period or funds will lapse and revert to the grantor agency. If this date falls on a weekend or a state or federal holiday, then CJD will honor receipt on the next business day. If grant funds are on hold for any reason, these funds will lapse at the end of the above-referenced period and the grantee cannot recover them. CJD will not make payments to grantees that submit their final expenditure report after the above-referenced deadline described by this subsection.
4. (d) Crime Stoppers Assistance Fund projects are exempt from subsection (a) of this section and instead may request funds through submission of an expenditure report once each quarter on a cost-reimbursement basis only.

Source Note:The provisions of this §3.2507 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645; amended to be effective December 16, 2002, 27 TexReg 11729; amended to be effective October 13, 2003, 28 TexReg 8873; amended to be effective June 9, 2004, 29 TexReg 5575; amended to be effective August 6, 2007, 32 TexReg 4747.