PURPOSE: This rule outlines the authority of the grants-in-aid program for local records preservation through the Office of the Secretary of State.

1. (1) The local records grant program, administered by the Office of the Secretary of State, provides financial assistance to local government officials to support records management and preservation efforts, particularly for records of permanent retention. This grantsin-aid program is a significant effort in the overall mission of the agency to enhance the quality of archival preservation and public access to records of enduring value.

   1. (A) Eligible applicants include all local government entities supported by a tax levy.

   2. (B) Ineligible applicants include:

      1. 1. Individuals;
      2. 2. State agencies (local public records

housed by state agencies may be included in a grant application that is submitted and administered by the local official who has statutory authority over the records);

1. 3. Private organizations (local public

records housed by private organizations may be included in a grant application that is submitted and administered by the local official who has statutory authority over the records);

1. 4. Federal agencies.

2. (C) Procedures and Evaluation of Applications:

   1. 1. The Missouri Historical Records Advi-

sory Board (MHRAB) recommends grant:

1. A. Activities, requirements, and objec-

tives;

1. B. Cost-sharing contributions, budget

structure, payment benchmarks, and accounting guidelines; and

1. C. Calendars.
2. 2. The MHRAB reviews and evaluates

grant applications and recommends funding levels for award to the secretary of state.

1. 3. The process to be followed in writing

and submitting a grant proposal are found in the Missouri Local Records Preservation Grant Program Guidebook and Application. All applicable guidelines, procedures, and standards relating to the local records preservation grants-in-aid program are detailed in Missouri Local Records Preservation Grant Program Guidebook and Application and the Guidelines for Microfilming Public Records.

1. A. Any interested person may obtain

the most current version of Local Records Preservation Grant Program Guidebook and Application from the secretary of state website: www.sos.mo.gov/archives/localrecs/grants/.

1. B. The most current version of Guide-

lines for Microfilming Public Records are available from the secretary of state website: www.sos.mo.gov/archives/pubs/mfmg/.

AUTHORITY: section 59.319, RSMo Supp. 2014, and section 109.221, RSMo 2000.* Emergency rule filed June 19, 1991, effective June 29, 1991, expired Oct. 28, 1991. Original rule filed June 19, 1991, effective Oct. 31, 1991. Amended: Filed Nov. 6, 1991, effective May 14, 1992. Rescinded and readopted: Filed July 27, 1999, effective Feb. 29, 2000. Rescinded and readopted: Filed Jan. 18, 2002, effective July 30, 2002. Amended: Filed Jan. 24, 2003, effective July 30, 2003. Amended: Filed July 25, 2014, effective Jan. 30, 2015. *Original authority: 59.319, RSMo 1969, amended 1989, 1994, 2012 and 109.221, RSMo 1989, amended 1990, 1993, 1995, 1998.