PURPOSE: This rule outlines the authority of the grants-in-aid program for local records preservation through the Office of the Secretary of State.

1. (1) The local records grant program, administered by the Office of the Secretary of State, provides financial assistance to local government officials to support records management and preservation efforts, particularly for records of permanent retention. This grantsin-aid program is a significant effort in the overall mission of the agency to enhance the quality of archival preservation and public access to records of enduring value.

   1. (A) Eligible applicants include all local government entities supported by a tax levy.

   2. (B) Ineligible applicants include:

      1. 1. Individuals;
      2. 2. State agencies (local public records

housed by state agencies may be included in a grant application that is submitted and administered by the local official who has statutory authority over the records);

1. 3. Private organizations (local public

records housed by private organizations may be included in a grant application that is submitted and administered by the local official who has statutory authority over the records);

1. 4. Federal agencies.

2. (C) Procedures and Evaluation of Applications:

   1. 1. The Missouri Historical Records

Advisory Board (MHRAB) recommends grant:

1. A. Activities, requirements and objec-

tives;

1. B. Cost-sharing contributions, budget

structure, payment benchmarks and accounting guidelines;

1. C. Calendars.
2. 2. The MHRAB reviews and evaluates

grant applications and recommends funding levels for award to the secretary of state.

1. 3. The process to be followed in writing

and submitting a grant proposal are found in the Local Records Preservation Program Guidebook and Application. All applicable guidelines, procedures and standards relating to the local records preservation grants-in-aid program are detailed in Local Records Preservation Program Guidebook and Application and the Guidelines for Local Records Microfilming.

1. A. Any interested person may obtain

the most current version Local Records Preservation Program Guidebook and Application from either the Local Records Program, PO Box 1747, Jefferson City MO 65102, 573-751-2798, or the Secretary of State web site: http://mosl.sos.state.mo.us/ rec-man/localrec/grants/archlrg.html.

1. B. Paper copies of the most current

version Guidelines for Local Records Microfilming are available from the Local Records Program, PO Box 1747, Jefferson City MO 65102, (573)-751-2798.

AUTHORITY: sections 59.319 and 109.221, RSMo, 2000.* Emergency rule filed June 19, 1991, effective June 29, 1991, expired Oct. 28, 1991. Original rule filed June 19, 1991, effective Oct. 31, 1991. Amended: Filed Nov. 6, 1991, effective May 14, 1992. Rescinded and readopted: Filed July 27, 1999, effective Feb. 29, 2000. Rescinded and readopted: Filed Jan. 18, 2002, effective July 30, 2002. *Original authority: 59.319, RSMo 1969, amended 1989, 1994 and 109.221, RSMo 1989, amended 1990, 1993, 1995, 1998.