PURPOSE: The director of Records Management and Archives Service under the direction of the secretary of state and the local records board administers Missouri’s Local Records Law. The director may establish standards, procedures and techniques for the effective management of records. This rule describes the functions of the Records Management and Archives Service division of the Office of the Secretary of State regarding local records to comply with the requirements of section 536.023, RSMo (1986).

PUBLISHER’S NOTE: The secretary of state has determined that the publication of the entire text of the material which is incorporated by reference as a portion of this rule would be unduly cumbersome or expensive. Therefore, the material which is so incorporated is on file with the agency who filed this rule, and with the Office of the Secretary of State. Any interested person may view this material at either agency’s headquarters or the same will be made available at the Office of the Secretary of State at a cost not to exceed actual cost of copy reproduction. The entire text of the rule is printed here. This note refers only to the incorporated by reference material.

1. (1) The Records Management and Archives Division fulfills the statutory duty of the secretary of state for the management and safekeeping of local records. It provides for the efficient and economical application of management and archival methods to the creation, utilization, maintenance, retention, preservation and disposal of official records of local governments. 15 CSR 30-45
2. (2) Participants of the local records management program include counties, municipalities and other political subdivisions.
3. (3) The local records management program assists local governments by providing on-site visits and establishing records retention manuals. Copies of local records’ schedules can be obtained at the Office of the Secretary of State.

AUTHORITY: sections 109.241 and 109.255, RSMo 1986. Original rule filed Aug. 25, 1989, effective Feb. 11, 1990.