PURPOSE: The director of Records Management and Archives Service under the direction of the secretary of state and the local records board administers Missouri’s Local Records Law. The director may establish standards, procedures and techniques for the effective management of records. This rule describes the functions of the Records Management and Archives Service division of the Office of the Secretary of State regarding local records to comply with the requirements of section 536.023, RSMo (1986).

Editor’s Note: The secretary of state has determined that the publication of this rule in its entirety would be unduly cumbersome or expensive. The entire contents of the material referenced have been filed with the secretary of state. This material may be found at the Office of the Secretary of State and is available to any interested person at a cost established by state law.

1. (1) The Records Management and Archives Division fulfills the statutory duty of the secretary of state for the management and safekeeping of local records. It provides for the efficient and economical application of management and archival methods to the creation, utilization, maintenance, retention, preservation and disposal of official records of local governments.
2. (2) Participants of the local records management program include counties, municipalities and other political subdivisions.
3. (3) The local records management program assists local governments by providing on-site visits and establishing records retention manuals. Copies of local records’ schedules can be obtained at the Office of the Secretary of State. 15 CSR 30-45

AUTHORITY: sections 109.241 and 109.255, RSMo 1986. Original rule filed Aug. 25, 1989, effective Feb. 11, 1990.