PURPOSE: This rule establishes the requirements for state agencies and participating libraries to comply with the State Publications Access Program.

PUBLISHER’S NOTE: The secretary of state has determined that the publication of the entire text of the material which is incorporated by reference as a portion of this rule would be unduly cumbersome or expensive. This material as incorporated by reference in this rule shall be maintained by the agency at its headquarters and shall be made available to the public for inspection and copying at no more than the actual cost of reproduction. This note applies only to the reference material. The entire text of the rule is printed here. 15 CSR 30-200

1. (1) State Agencies.

   1. (A) Each state agency shall submit to the Missouri State Library an electronic copy, in one (1) file, of each publication created for general distribution. The electronic formats and their preferred order are:

      1. 1. Hypertext Markup Language

(HTML);

1. 2. Portable Document Format (PDF); or
2. 3. Extensible Markup Language

(XML).

1. (B) An electronic version must be submitted to the Office of the Secretary of State, Missouri State Library via one (1) of the following delivery mechanisms:

   1. 1. File Transfer Protocol (FTP);
   2. 2. E-mail;
   3. 3. Optical storage media; or
   4. 4. Upload and submission facility to be

provided by the Office of the Secretary of State.

1. (C) Each state agency producing publications for distribution to the public in paper shall submit five (5) paper copies, to the Missouri State Library, of each publication which is produced in paper.
2. (D) Each state agency digitizing older publications previously issued in paper must provide an electronic copy to the Missouri State Library.
3. (E) The director of each state agency shall assign a designee or designees as a contact for this program. Designee information shall be forward to the Missouri State Library by July 1 each year via the “Agency Designee Form” on the secretary of state’s website at http://www.sos.mo.gov/library/reference/ statepubs/designee/. The form shall include the following information: the name of the agency, the name of the agency director, the director’s office telephone number and e-mail address, the name of the division, the name of the division designee for this program, the designee’s office telephone number and email address.
4. (F) It shall be the responsibility of the designees to send the five (5) paper copies and the single electronic file for each publication to the Missouri State Library.

1. (2) Participating Libraries.

   1. (A) An entity shall meet the following criteria to be designated as a Participating Library for this program:

      1. 1. The entity shall be recognized as a

library by the Missouri State Library, as defined in the Missouri Five-Year State Plan 2003–2008 Library Services and Technology Act, as incorporated by reference and published by the Office of the Secretary of State, Missouri State Library, 600 W. Main St., Jefferson City, MO 65101, November 2002. This reference does not include any later amendments or additions to this plan;

1. 2. The library shall employ staff quali-

fied to provide patrons with assistance in using state publications;

1. 3. The library shall provide high-band-

width electronic access to the publications in the secure, trusted repository;

1. 4. The library shall require at least one

1. (1) staff member to attend training in the use of state publications, when offered by the Missouri State Library;

   1. 5. The library shall require trained staff

members to provide training for other libraries;

1. 6. The library shall include the biblio-

graphic record created by the Missouri State Library, on Online Computer Library Center (OCLC), in the library’s online catalog, including links to the electronic version of the publication;

1. 7. The library shall accept and house

publications which are still produced in paper, if required by the secretary of state; and

1. 8. The library shall maintain a historical

collection of paper state publications distributed prior to January 1, 2005 for a minimum of five (5) years which, shall include:

1. A. Annual reports of agencies;
2. B. Statistical reports of agencies;
3. C. Policy reports of agencies; and
4. D. Strategic plans for agencies.
5. (B) The director of a library wishing to have the designation of Participating Library in the State Publications Access Program shall complete the Participating Library form on the secretary of state’s website http://www.sos.mo.gov/library/reference/ statepubs/library/. This application shall include, but not be limited to, the following information: the name of the institution, the name of the library, the mailing address of the library, the type of library, the name of library director, director’s office telephone number and e-mail address.
6. (C) The secretary of state reserves the right to approve candidates for the designation of Participating Library to provide statewide geographic coverage.

AUTHORITY: section 181.110, RSMo Supp. 2005.* Original rule filed Feb. 16, 2006, effective Sept. 30, 2006.

*Original authority: 181.110, RSMo 1976, amended 1983, 1991, 2004.