PURPOSE: This rule establishes the requirements for state agencies and participating libraries to comply with the State Publications Access Program.

1. (1) State Agencies.

   1. (A) The director of each state agency shall assign a designee or designees as a contact for this program. Designee information shall be updated annually by the agencies to the Missouri State Library via the designee form provided by the Missouri State Library. The form shall include the following information: the name of the agency, the name of the agency director, the director’s office telephone number and e-mail address, the name of the division, the name of the division designee for this program, and the designee’s office telephone number and e-mail address.

   2. (B) It shall be the responsibility of the designees and agencies to—

      1. 1. Submit a single digital file for each requested publication

to the Missouri State Library;

1. 2. Submit five (5) paper copies, of those publications still

produced in paper, for each requested publication to the Missouri State Library, free of charge;

1. 3. Submit requested publications to the Missouri State

Library in an accessible format chosen by the Missouri State Library and within forty-five (45) days of publication;

1. 4. Review the list of requested publications and update

the Missouri State Library with information about new publications, discontinued publications, and other relevant publication information;

1. 5. Inform the Missouri State Library of any designee

changes, and promptly assign a new designee within thirty (30) days when the designee needs replacement; and

1. 6. Contact the Missouri State Library for further guidance

in submission procedures and policies.

1. (C) Each state agency digitizing older publications previously issued in paper shall provide a digital copy to the Missouri State Library.

AUTHORITY: section 181.110, RSMo Supp. 2018.* Original rule filed Feb. 16, 2006, effective Sept. 30, 2006. Amended: Filed Feb. 7, 2019, effective July 30, 2019. *Original authority: 181.110, RSMo 1976, amended 1983, 1991, 2004, 2014, 2018.