PURPOSE: The purpose of this rule is to define the responsibilities of the facility managers and to establish guidelines for certain reports required by the division.

1. (1) The facility manager under direction of his/her immediate supervisor is accountable for the management of his/her program. His/her responsibilities include the implementation and monitoring of the treatment program, public relations, budget and personnel management and such reports as required by the division.

   1. (A) Release Progress Report. When it is determined by facility staff that a youth is ready for release to aftercare, a progress report will be prepared. This progress report will include a summary of the youth’s adjustment within the program, family relations as seen by the facility staff, academic or vocational achievements and any other pertinent information.
   2. (B) Critical Incident Reports. In the event an incident occurs involving an employee or a ward of the Division of Youth Services (DYS), a written report must be filed within twenty-four (24) hours. The report should include how the incident occurred, a copy of any police report, and information concerning insurance, if applicable. If any injuries occurred, a report must also be sent to the youth’s family and they are to be notified by phone immediately.
   3. (C) Fire Reports. If a fire occurs in a facility the appropriate supervisory and administrative staff are to be notified immediately.
   4. (D) Notification to Parents of Youth’s Arrival at Facility. It will be the facility’s responsibility to notify parents by letter when a youth is received. The letter shall include the following information: name, address and phone number of the facility; name of facility manager; visiting information and any other information deemed necessary by the facility manager.
   5. (E) Six (6)-Month Review. The institution, facility or unit having programmatic responsibility for the youth at the time the six (6)- month review is due shall conduct a reexamination on each youth, no later than six (6) months after the youth is committed to and received by the Division of Youth Services. Subsequent reviews will continue to be conducted at six (6)-month intervals. This review shall include a study of all current circumstances of the youth’s family situation and an evaluation of the progress made by the youth since the previous review. The facility managers, or regional administrators, will have the responsibility to see that these reviews are conducted on schedule and shall be responsible for reviewing the report as to content and the appropriateness of the disposition made, as well as reporting to the court and to the parent or guardian of the youth.

AUTHORITY: section 219.036, RSMo 1994.* Original rule filed Dec. 30, 1975, effective Jan. 9, 1976. Amended: Filed Feb. 10, 2000, effective Aug. 30, 2000. *Original authority: 219.036, RSMo 1975, amended 1993.