PURPOSE: The purpose of this rule is to define the responsibilities of the facility managers and to establish guidelines for certain reports required by the diuision.

1. (1) The facility manager under direction of his/her immediate supervisor is accountable for the management of his/her unit. His/her responsibilities include the implementation and monitoring of the treatment program, public relations, budget and personnel management and such reports as required by the division.

   1. (A) Pre-transfer Progress Report. When it is determined by facility staff that a youth is ready for transfer to aftercare, a progress report will be prepared. This progress report will include a summary of the youth’s adjustment within the program, family relations as seen by the facility staff, placement plans, academic or vocational achievements and any other pertinent information such as medical problems, special services required, etc.

   2. (B) Accident Reports. In the event an accident occurs involving an employee or a ward of the Division of Youth Services (DYS), a written report must be filed within twenty. four (24) hours. The report should include how the accident occurred, copy of the police report, if applicable and information concerning insurance, if applicable. If any injuries occurred, a report must also be sent to the child’s family and they are to be notified by phone immediately.

      CODEOFSTATE REGULATIONS 13 CSR 110-2 , m

   3. (C) fire Reports. If a fire occurs in a facility the appropriate supervisory and administrative staff are to be notified immediately.
   4. (D) Notification to Parents of Youth’s Arrival at Facility. It will be the facility’s responsibility to notify parents by letter when a youth is received. The letter shall include the following information: name, address and phone number of the facility; name of facility manager; visiting informatwn and any other inform&m deemed necessary by the facility manager.
   5. (E) Reoort of Reexamination. The institution; fahlity or unit having programmatic responsibility for the child at the time the report of reexamination is due shall conduct a reexamination on each youth, no later than five (5) months after the youth is committed to and received by the Division of Youth Services. Subsequent reexaminations will be conducted at six (6)month intervals. This reexamination shall include a study of all current circumstances of the child’s personal family situation,,an evaluation of the progress made by the chdd since the previous study, and a determination of whether existing programs and dispositons should be modified or continued. The institutional superintendents, or the regional administrator, will have the responsibility to see that these reexaminations are conducted on schedule and shall be responsible for reviewing the report as to content and the appropriateness of the disposition made, as well as reporting to the court and to the parent or guardian of the child.

   Auth: section 219.036, RSMo (1986). Original rule filed Dec. 30,1975, effective Jan. 9, 1976.