Wyo. Code R. 206-0002-20
General Agency, Board or Commission Rules
Chapter 20: Found Prog Transport Reimburs
Effective Date: 10/30/1990 to 07/09/1999
Rule Type: Superceded Rules & Regulations
Reference Number: 206.0002.20.10301990
Section 1. Authority. These rules and regulations are promulgated by the State Board of Education pursuant to the authority granted to said Board by Wyoming Statute 21-13-309 (b).
Section 2. Applicability. These rules and regulations pertain to criteria and standards for determining eligible operation and maintenance costs used in calculating transportation amounts under the Foundation Program.
Section 3. Promulgation, Amendment or Repeal of Rules. Any amendments to these rules shall become effective as provided by the Wyoming Administrative Procedure Act (W.S. 16-3-101 through 16-3-115).
(a) Activity Trip. Transportation of students and/or staff to and from student activities (athletics, forensics, music, pep clubs, student council, student organizations - DECA, FBLA, FFA, FHA, FTA, etc.)
(b) Administrative. The activities of personnel and services directly concerned with the conveyance of students to and from school and instructional field trips.
(c) Benefits. Amounts paid by the school system in behalf of the pupil transportation employees - employer's share of insurance, retirement program, social security programs, workmen's compensation program.
(d) Bus Garage. Permanent structure and improvements thereon owned by the district, or rented/leased by the district, for the purpose of operating and maintaining the school buses.
(e) Bus Repair, Maintenance. Expenditures for repairs and maintenance services not provided directly by school district personnel.
(f) Clerical Work. Office work performed for the transportation facility in support of the daily operation of transportation routes.
(g) Communications Services. Services provided by persons or businesses to assist in transmitting and receiving pupil transportation messages or information including telephone, communication radios and equipment, and postage.
(h) Contract Services. Expenditures to persons or agencies for the purpose of transporting children to and from school, excluding isolation payments.
(i) Driver. The operator of a school bus.
(j) Equipment. A material item that retains its original shape and appearance with use, is nonexpendable, does not lose its identity through incorporation into a different or more complex unit, and has a serviceable life of more than one year. The material must be related to pupil transportation services.
(k) Field Trip. An activity outside the classroom that is an extension of classroom instruction and considered part of a regular 175 day school session, or alternative schedule.
(l) Insurance. Premium payments to insure the school system against loss of or damage to school district property and school buses.
(m) Maintenance. The activities involved in the upkeep and repair of the bus garage and school buses.
(n) Mechanic. A person involved in maintaining school buses-repairing vehicle parts, replacing vehicle parts, cleaning, painting, fueling, and inspecting vehicles for safety.
(o) Operation. The daily activities involved in directing, managing, and supervising the transportation routes.
(p) Physical Examination. An examination, performed by a physician, of the bodily functions and condition of an individual.
(q) Purchased Services. Amounts paid for pupil transportation services rendered by personnel who are not on the payroll of the local school district.
(r) Regular School Sessions. A day when the school district is holding instructional classes.
(s) Rent/Lease. Expenditure for leasing or renting land or buildings for both temporary and long range use of the school system for the operation of the daily transportation system to and from school. This does not include lease purchases.
(t) Salary. Amount paid to employees of the school system who are considered to be in positions of a permanent nature or hired temporarily.
(u) School Bus. Every motor vehicle that complies with the color and identification requirements set forth in the most recent edition of “Minimum Standards for Wyoming School Buses” and is used to transport students to or from regular school sessions.
(v) Supervisor. The administrative person in charge of the transportation system.
(w) Supplies. Material items of an expendable nature that may be consumed, worn out or deteriorate with use, or items that lose their identity through fabrication or incorporation into different or more complex units or substances. The supplies must be related to pupil transportation services.
(x) Transportation Route. The path followed by a school bus for student transportation to and from regular school sessions from the time the vehicle leaves the point of storage until it returns to the point of storage.
(y) Travel Costs. Costs for transportation, meals, hotel and other expenses associated with traveling on pupil transportation business for the school system.
(z) Utilities. Expenditures for services usually provided by public utilities such as water, sewage, electricity, gas, and garbage collection.
Section 5. Reimbursable Expenses.
(a) Transportation costs in the Foundation Program are those amounts actually expended the previous year for the operation and maintenance of transportation routes for the transportation of children to and from regular school sessions.
(b) The reimbursable transportation expenses to be included in the Foundation Program shall be as follows:
(i) Administrative costs;
(A) Supervisor salary;
(B) Mechanic salary;
(C) Clerical salary;
(ii) Bus garage rent/lease payments;
(iii) Bus garage repairs and maintenance;
(iv) Bus garage utilities;
(v) Clerical work expenses;
(vi) Communication Services;
(vii) Contract Services;
(viii) Employee benefits;
(ix) Equipment;
(x) Insurance - school buses and school bus garage;
(xi) Physical examinations for school bus drivers;
(xii) Purchased services;
(xiii) School bus repairs and maintenance;
(xiv) School bus driver salaries;
(xv) Supplies;
(xvi) Travel costs.
Section 6. Nonreimbursable Expenses.
(a) Pupil transportation expenses which cannot be included in the Foundation Program shall be as follows:
(i) Activity trip expenses;
(ii) Maintenance and repair expenses for activity vehicles;
(iii) Maintenance and repair expenses for non-school bus vehicles.
Section 7. Cost Per Mile.
(a) The cost per mile will be calculated by dividing the total reimbursable expenses of each district by the total route and field trip miles for each district. This figure will be used to calculate the amount due each school district for transportation reimbursement under the Foundation Program guarantee.