Health, Department of

Vital Records Services

Chapter 2: Local Registrars

Effective Date: 01/22/2004 to 04/21/2008

Rule Type: Superceded Rules & Regulations

Reference Number: 048.0059.2.01222004

CHAPTER 2

LOCAL REGISTRARS

Section 1. Appointment. Each local registrar or deputy local registrar of vital records shall be appointed by the State Registrar and notified of the appointment in writing. Such appointment shall remain in effect until the local registrar resigns or is removed as provided for in Section 2.

Section 2. Removal. The local registrar or the deputy local registrar of vital records may be removed by the State Registrar for reasonable cause, including but not limited to failure to carry out the provisions of the vital records act or applicable regulations. Notification of such action shall be in writing and shall be sent to the person so removed by certified mail.

Section 3. Duties. Local registrars shall serve as agents of the State Registrar of Vital Records in their registration districts and shall:

1. (a) Maintain an adequate inventory of all forms prescribed or approved and distributed by the State Registrar of Vital Records and supply these to such persons requiring them;
2. (b) Notify the person responsible for the filing when any certificate submitted for registration is not completed in accordance with these rules and request proper completion;
3. (c) Sign each certificate of birth, death, and stillbirth and enter the date each certificate is received;
4. (d) Complete a transmittal form to accompany each shipment of certificates sent to the State Registrar;
5. (e) Provide assistance to physicians, healthcare facilities, funeral directors and others in matters related to the system of vital records;
6. (f) Provide assistance to the certifier of a home birth in filing a birth certificate.

Section 4. Absence. The local registrar shall notify the deputy local registrar of her absence or incapacity unless unable to do so. The deputy local registrar shall thereupon immediately assume all duties and responsibilities of the local registrar. In case of any extended absence, the State Registrar shall be notified in writing by the local registrar or deputy local registrar.

Section 5. Resignation. A local registrar or a deputy local registrar shall submit his resignation in writing to the State Registrar of Vital Records.