Health, Department of

Aging Division

Chapter 3: Planning and Service Areas

Effective Date: 07/25/1994 to 09/22/1995

Rule Type: Superceded Rules & Regulations

Reference Number: 048.0003.3.07251994

Date Filed 07/25/94 Expr Date Supr Date Repeal Date Document Type RULES

CHAPTER III

PLANNING AND SERVICE AREAS

Section 1. Designation. The Division shall divide the state into planning and service areas in the following manner:

(a) Applications for designation as a planning and service area shall be submitted to the Division only by the officials of an eligible entity.

(b) The application must include a description of the following:

(i) The geographical region, population and number of elderly persons in the geographical region proposed for designation as a planning and service area;

(ii) How the administration of the proposed planning and service area will be more efficient and cost effective than the present single planning and service area administered by the Division;

(iii) The system by which services will be delivered in the proposed planning and service area;

(iv) The budget for the administration of the proposed planning and service area.

(c) The Division will review such applications by the following:

(i) At the first quarterly meeting of the fiscal year all applications will be considered.

(ii) Each application will be assigned to a subcommittee of Advisory Council members and commissioners, which shall evaluate the application by:

(A) conducting an on-site evaluation/assessment of the management capabilities of the applicant, based upon the evaluation report submitted by the Division staff which includes fiscal and program performance reports of the applicant::

(B) formulating results of on-site assessments into a written report;

(C) Preparing a written report of the subcommittee findings.

(iii) copies of the subcommittees written report and the original application will be disseminated to the full Division at the second quarter Division meeting.

(iv) The application will be considered for approval at; the joint Commission and Advisory Council meeting during the third quarter.

(v) The applicant shall be notified within thirty (30) days after the third quarter joint Division and Advisory Council Meeting, by certified mail, whether the application has been denied or approval has been recommended.

(vi) If the recommendation is to approve the application, legislation will be drafted to provide for multiple planning and service areas in the state.

(vii) If the application is denied, the applicant may request an appeal hearing by the Division under Chapter II, Section 5.

Section 2. Designation of an Area Agency on Aging.

(a) The Division shall designate an area agency on aging only after an approved planning and service area has been designated, as explained in Section 1.

(b) Application for designation as an area agency on aging must include, at a minimum:

(i) Name, address and telephone number of the applicant;

(ii) A description of the proposed area agency's methods for carrying out its functions and responsibilities under the Older Americans Act.

(iii) Written testimony of the views of the units of general purpose local government within the planning and service area;

(iv) Written testimony of the views of the local senior citizens boards of directors, advisory boards and project directors which are within the planning and service areas and are funded under the Division.

(v) A proposed staffing plan that identifies the number and types of staff assigned to carry out area agency responsibilities and functions; and

(vi) A proposed budget for services and administration for two (2) succeeding years of operation.

(c) Within thirty (30) days of receiving an application for designation of an area agency, the Division staff will:

(i) Conduct an on-site assessment to determine whether the applicant has the capacity to perform all of the functions of an area agency, which will include:

(A) Reviewing fiscal and program performance reports of the applicant.

(B) Preparing a written report on the findings to be disseminated to the Commissioners and Advisory Council.

(d) The Division will act within sixty (60) days of receiving this report to approve or deny the application based on the written report and the recommendations of the Commissioners and the Advisory Council. Notification to the applicant of the decision for designation will be by certified mail within thirty (30) days.

(e) If an application is denied, the applicant may request a hearing under Chapter II, Section 5.