Wyo. Code R. 045-0005-7
Motor Vehicles & Licensing
Chapter 7: Motor Vehicle Records
Effective Date: 11/19/1997 to 09/21/2000
Rule Type: Superceded Rules & Regulations
Reference Number: 045.0005.7.11191997
Section 1. Authority. These Rules of Practice and Procedure are promulgated by authority of W.S. 16-4-202(a).
(a) 'Department' means the Wyoming Department of Transportation.
(b) 'Individual' means any man, woman, or child, individual, business or organization on whom a department keeps records or maintains information.
(c) 'Motor vehicle record' means any record that pertains to a motor vehicle operator or driver's license or permit, motor vehicle registration, motor vehicle title, or identification document issued by the department or other state or local agency authorized to issue any of such forms or credentials.
(d) 'Personal information' means information that identifies an individual, including an individual's photograph, computerized image, signature, social security number, driver identification number, name, address, telephone number, and medical or disability information, but does not include vehicular accidents, driving or equipment-related violations, and driver license status.
(e) 'Record' means any grouping of information about an individual that is maintained in the file of a department or organization that contains a name, identifying number, or symbol assigned to the individual and is used to make a decision about the rights, character, opportunities, benefits, or liabilities of the individual to whom the record pertains. This includes all books, papers, photographs, photostats, cards, films, tapes, recordings, electronic data, printouts or other documentary materials regardless of physical form or characteristics.
(f) 'Subject' means an individual or legal entity about whom personal information is maintained in an information system.
(g) 'System of records' means a group of any records under the control of the department from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
(a) The Department shall collect the following fees when filling requests for motor vehicle registration records:
(i) For a statewide bulk file on magnetic tape in alphabetical or numeric order consisting of registrant name, address, license plate number, vehicle year, make and body type, vehicle identification number (VIN), and issue date, three thousand-five hundred dollars ($3,500.00).
(ii) For a county specific bulk file on magnetic tape in alphabetical or numeric order consisting of registrant name, address, license plate number, vehicle year, make and body type, vehicle identification number (VIN), and issue date, one thousand dollars ($1,000.00).
(iii) For a county specific bulk file on paper in alphabetical or numeric order consisting of registrant name, address, license plate number, vehicle year, make and body type, vehicle identification number (VIN), and issue date, one thousand-two hundred-fifty dollars ($1,250.00).
(iv) For each individual record supplied in written format, five dollars ($5.00).
(b) Certificate of Title.
(i) For each individual record supplied in written format, five dollars ($5.00.)
(c) International Registration Program (IRP), International Fuel Tax Administrators (IFTA), and Special Fuel Tax.
(i) Each request for records maintained pursuant to IRP, IFTA, or special fuel tax provisions is supplied at contractor cost plus seven-hundred-fifty dollars ($750.00).
(a) The Department shall disclose Personal information for use in connection with matters of motor vehicle safety and theft, motor vehicle emissions, motor vehicle product alterations, recalls, or advisories, performance monitoring of motor vehicles and dealers by motor vehicle manufacturers, and removal of non-owner records from the original owner records of motor vehicle manufacturers to carry out the purposes of the Automobile Information Disclosure Act, The Motor Vehicle Information and Cost Saving Act, the National Traffic and Motor Vehicle Safety Act of 1966, the Anti Car Theft Act of 1992, and the Clean Air Act.
(b) The Department may disclose personal information:
(i) For use by any government agency, including any court or law enforcement agency, in carrying out its functions, or any private person or entity acting on behalf of a Federal, State, or local government agency in carrying out its functions.
(ii) For use in connection with matters of motor vehicle or driver safety and theft; motor vehicle emissions; motor vehicle product alterations, recalls, or advisories; performance monitoring of motor vehicles, motor vehicle parts, and dealers; motor vehicle market research activities, including survey research; and removal of non-owner records from original owner records of motor vehicle manufacturers.
(iii) For use in the normal course of business by a legitimate business or its agents, employees, or contractors, but only:
(A) to verify the accuracy of personal information submitted by the individual to the business or its agents, employees, or contractors; and (B) if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purposes of preventing fraud by, pursuing legal remedies against, or recovering on a debt or security against, the individual.
(iv) For use in connection with any civil, criminal, administrative, or arbitral proceeding in a federal, state, or local court or agency or before any self-regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or pursuant to an order of Federal, State, or local court.
(v) For use in research activities and statistical reports, so long as the personal information is not published, redisclosed, or used to contact individuals.
(vi) For use by any insurer, insurance support organization, or self-insured entity, or its agents, employees, or contractors, in connection with claims investigation activities, antifraud activities, rating, or underwriting.
(vii) For use in providing notice to the owners of towed or impounded vehicles.
(viii) For use by any licensed private investigative agency or licensed security service for any purpose permitted under this subsection.
(ix) For use by an employer or its agent or insurer to obtain or verify information relating to a holder of a commercial driver’s license that is required under the Commercial Motor Vehicle Safety Act of 1986 (49 U.S.C. App. 2710 et seq.).
(x) For use in connection with the operation of private toll transportation facilities.
(xi) For any other use in response to requests for individual motor vehicle records if the Department has provided in a clear and conspicuous manner on forms for issuance or renewal of operator’s permits, titles, registrations, or identification cards, notice that personal information collected by the office may be disclosed to any business or person, and has provided in a clear and conspicuous manner on such forms an opportunity to prohibit such disclosures.
(xii) For bulk distribution for surveys, marketing, or soliciting if the Department has implemented methods and procedures to ensure that:
(A) individuals are provided an opportunity, in a clear and conspicuous manner, to prohibit such uses; and
(B) the information will be used, rented, or sold solely for bulk distribution for surveys, marketing, and solicitations, and that surveys, marketing, and solicitations will not be directed at those individuals who have requested in a timely fashion that they not be directed at them.
(xiii) For use by any requester, if the requester demonstrates it has obtained the written consent of the individual to whom the information pertains.