Wyo. Code R. 039-0001-2
General Agency, Board or Commission Rules
Chapter 2: Meetings
Effective Date: 03/31/2007 to Current
Rule Type: Current Rules & Regulations
Reference Number: 039.0001.2.03312007
The Board shall, as provided by W.S. 9-15-104(d), meet regularly. The Board shall hold at least one (1) meeting each quarter, which meetings shall be called by the Secretary after consultation and coordination with the Chairperson and other members of the Board. Special meetings may be called by the Chairperson. Nothing contained in these Rules shall be construed as prohibiting the Board or the Chairperson from holding informational proceedings, meetings or conferences deemed by the Board to be necessary in the performance of its duties.
All regular and special meetings are open to the public and shall be held in accordance with W.S. 16-4-401 et seq. Notice of regular and special meetings shall be announced by press release and web posting no less than ten (10) days prior to the meeting date.
A majority of the Board shall constitute a quorum for transaction of business at any meeting of the Board.
A majority vote of the members of the Board shall be required for approval of any actions of the Board.
In all matters before the Board, the Board may request the Attorney General of the State of Wyoming or a representative of his staff to be present throughout the meeting to serve as legal counsel.
The agenda shall be prepared under the direction of the Chairperson for each meeting of the Board. Copies of the agenda and other available data shall be provided to Board members a minimum of ten (10) calendar days prior to each meeting. At regular meetings, time shall be provided for items not on the agenda. The agenda shall include an opportunity for the public to comment on an issue or project under consideration by the Board at that meeting.
Minutes of the Board shall be kept in a form that will provide a permanent record of the proceedings of the Board. Copies of the draft minutes will be provided to Board members in advance of the next regularly scheduled meeting together with the meeting agenda as prescribed in Chapter 2, Section 7 of these Rules. Minutes of the meeting shall be prepared under the supervision and direction of the Secretary, submitted at the next meeting of the Board for approval, and, upon Board approval shall be signed by the Chairperson. A file of the permanent minutes of all Board meetings will be maintained in the office of the Board to be made available upon request by any interested parties.
The record of all public meetings shall include formal and informal notices; any written comments, statements or exhibits received; and other pertinent data. The record shall also include recorded testimony, or a memorandum to the file summarizing the views and comments presented at the meeting.
Any matter of procedure or conduct not specifically provided for by state law or by Rules and Regulations of the Board shall be governed by Robert’s Rules of Order Revised, Latest Edition.