Wyo. Code R. 027-0004-5
Effective Date: 03/13/2026 to Current
Rule Type: Current Rules & Regulations
Reference Number: 027.0004.5.03132026
Section 1. Purpose. This Chapter delineates the process through which General Services may purchase and dispose of State real property, including buildings. This Chapter also addresses the process through which General Services obtains leases for real property for State use and through which it may lease State-owned real property to public, private, or governmental entities.
Section 2. Purchase of real property. State purchase of privately-owned or federally-held land or buildings for State purposes shall proceed according to the following rules:
(a) Before purchasing real property for any state purpose, agencies shall, through the Commission, determine if suitable state-owned property is available.
(i) The agency desiring to purchase property shall provide General Services and the Commission with a written proposal to purchase property before initiating any purchase. If the agency is to be the ultimate owner of the property, the proposal shall include an explanation of the agency's authority to purchase and own the property.
(ii) General Services shall assess this proposal and determine if suitable state-owned property is available. Written notification of General Services' determination shall be provided to the agency and the Commission.
(iii) If General Services determines that suitable state-owned property is available, the Commission may direct the agency to begin negotiating the purchase or lease of the property with the agency currently owning or otherwise legally controlling the property and General Services.
(iv) If General Services determines that suitable state-owned property is not available or if the purchasing agency and the agency currently owning or otherwise legally controlling the property cannot agree to terms for purchase or lease of state-owned property, the Commission may grant permission to General Services and the purchasing agency to begin negotiating the purchase or lease of private property.
(b) Approving purchases. Purchasing any property shall require the Commission's formal approval before the purchase. General Services, with the Commission's approval, may purchase or take options to purchase real property for future State use. General Services may lease acquired property to a non-state entity, in accordance with Chapter 3, Section 4(e) of these rules, until such time as the State chooses to use it.
(c) Purchase of land owned by school districts. Following the Commission's approval, General Services, on behalf of the State, may take ownership of land owned by a school district in a transaction with no consideration or nominal consideration.
(d) Land exchanges. The Commission may complete land exchanges as authorized in Chapter 3, Section 3(c) of these rules.
(e) Ownership. Unless an agency has independent statutory authorization or other legal authority to purchase and retain title to real property in its own name, General Services shall have ownership of all real property and buildings purchased or constructed. General Services shall report all purchase and title information to the Office of State Lands and Investments via the Uniform Real Property Reporting System (URPRS).
Section 3. Real property disposition. If real property exceeds forty (40) acres in one (1) tract or is valued at fifteen thousand dollars ($15,000.00) or more, and General Services determines it should dispose of the property, it shall do so according to the following rules:
(a) Public sale. Property may be offered for public sale by any of the following methods as determined by the General Services Purchasing Section.
(i) Public auction. Notice shall be given by advertising in at least one newspaper of general circulation in the county where the land is located for a minimum of one time per week for three consecutive weeks before the auction. This notice shall contain the location of the property; the date, time, and place of sale; the conditions of sale; and the persons to contact to inspect the property.
(ii) Sale by sealed bid. Notice of sale shall be given by advertising in at least one newspaper of general circulation in the county where the land is located for a minimum of one time per week for three consecutive weeks before the advertised date for accepting bids. Notice shall contain the location of the property; the person to contact to inspect the property; the date by which bids must be submitted; the place where bids must be submitted; and the conditions for sale. The General Services Purchasing Section shall receive and open the bids.
(iii) Sale through listing with a real estate agent or agency. If the Commission approves, real property may be disposed of through listing with a private real estate agent or agency. Real estate agents and agencies shall be selected through a competitive bid process, and all sales of real property listed with private real estate agents or agencies shall be public sales.
(b) If the property does not receive an offer at, or above, the current appraised value, the Commission shall not approve a sale of the property. The Commission may authorize the General Services Administrator, in consultation with the Secretary, to engage in negotiations with the party, if any, that made the highest offer for purchase of the State-owned real property provided that the minimum offer acceptable to the State is the current appraised value of the real property.
(c) Exchange for property of equal or greater current appraised value. The Commission may offer or receive offers to exchange a parcel or parcels of land held by a private owner, local government entity, or federal governmental entity for State-owned property. Before the Commission approves an exchange, the current appraised value of the property to be exchanged with State property shall be ascertained through a real estate appraisal and all other due diligence shall be performed. In the event a person or entity petitions the Commission for approval of a land exchange, that person or entity shall pay the cost of the necessary real estate appraisal. If the property to be exchanged meets or exceeds the current appraised value of the State-owned property and the Commission approves both the acquisition of the exchange property and disposal of the State property, General Services shall complete the exchange.
Section 4. General Services Division to serve as leasing agent. Pursuant to Wyoming Statute § 9-2-1016(b)(xix), General Services shall lease all property for the State.
(a) Approval of lease. When reviewing or executing potential leases, General Services shall utilize a matrix approved by the Commission. The matrix shall include thresholds distinguishing between different categories of leases and shall identify the approval or reporting procedures applicable to each category. General Services may hire a professional property management firm to manage the lease of any given buildings or buildings leased for State use. General Services shall seek the Commission’s formal approval before leasing State-owned real property for use by any other governmental entity or private party. In the event that General Services leases State-owned property, General Services may contract for the management of that leased property for future use; and may pay tax assessments, as applicable, to the appropriate county from the proceeds of the lease income.
(b) General Services may lease real property for State use through the following methods:
(i) Leasing of facilities on a competitive basis. Leasing conducted on a competitive basis shall be done using a formal “Request for Proposal” (RFP) process. In addition to any other forms of notice chosen by General Services, notice of RFPs shall be given according to the applicable statute governing procurement in the amount sought and shall be advertised accordingly. Notice shall include description of space needs and other facility requirements. General Services shall receive, and open, and evaluate proposals.
(ii) Leasing facilities through non-competitive negotiations. Leasing may be conducted and leasing contracts initiated through non-competitive negotiations if the General Services Administrator determines in writing that competitive bidding is not feasible or if the potential lessor is a governmental agency.
(c) General Services shall provide the following leasing services:
(i) Initiate all RFPs for leased space;
(ii) Serve as primary contact with lessors with regard to all leasing related issues; and
(iii) Initiate and process all contract documents and lease payments.
(d) General Services shall lease facilities for agencies. Agencies shall reimburse General Services for all lease payments. Agencies shall pay any additional costs if a lease is terminated early. General Services shall not accept responsibility for day-to-day administration and janitorial and maintenance activities for agencies.
(e) General Services may lease State-owned real property to a private owner, local government, or federal governmental entity for fair market value if the Commission determines that the State or its agencies do not need the State-owned property during the term of the proposed lease.
(f) For each privately-owned building held subject to lease for use as a Public building, General Services shall endeavor to negotiate in all new leases or lease renewals the allowance for Concealed carry in said Public building, as specified in Chapter 4, Section 5(f)(ii) of these Rules. This provision shall be read in conformance with W.S. 6-8-105(d)(i) and (ii).
Section 5. General Services to act as leasing agent for agencies. Unless otherwise authorized by statute or these rules, no agency may initiate negotiations to sign a lease agreement without General Services' approval. Agencies may not sign lease agreements or other agreements that bind the State to future payments for the leasing of real property. General Services shall be the named lessee under lease agreements and shall administer those agreements, manage the leased real property, and communicate with lessors on behalf of the State and any occupant agencies. Agencies occupying real property leased by General Services shall not communicate directly with the property's lessors without General Services' approval about the terms and conditions of that lease unless the communication is emergency-related, in which case the occupant agencies shall also promptly notify General Services of the emergency and, if possible, copy General Services on the communication. The agency occupying leased space shall be responsible to pay any costs incurred on a lease modified and executed without the necessary approvals until such time as a lease agreement acceptable to General Services and the Attorney General's Office is signed.
Section 6. Standard contracts. General Services shall prepare templates for purchase, disposition and lease agreements and shall submit these templates to the Attorney General's Office for approval. Following approval by the Attorney General's Office, General Services shall use these templates for all such agreements, and shall not deviate from these templates without approval from the Attorney General's Office.