Administration & Information, Dept. of

Personnel-Suggestion Award Board

Chapter 1: General Provisions

Effective Date: 03/16/1988 to 10/15/1999

Rule Type: Superceded Rules & Regulations

Reference Number: 006.0005.1.03161988

CHAPTER I

GENERAL PROVISIONS

Section 1. Purpose. The Suggestion Award Program is established to recognize employees with monetary or other types of awards who contribute suggestions that reduce expenditures, increase revenues or productivity, eliminate safety hazards, improve efficiency in State operations and services or result in other benefits to the State.

Section 2. Authority. The Suggestion Award Program is authorized by W.S. 9-2-1034. This law establishes a Suggestion Award Board (hereafter referred to as “Board”) composed of the Governor, State Auditor and Director of the Department of Administration and Information or their designees.

Section 3. Responsibilities.

1. (a) Suggestion Award Board. The Board shall be responsible for the following:
2. (i) Adoption of rules and regulations, including criteria for making awards.
3. (ii) Administration of the program to ensure uniformity and consistency among agencies.
4. (iii) Making final decision as to eligibility of employees or suggestions for awards.
5. (iv) Making final decision as to whether an award shall be made and the type and amount of the award.
6. (v) Appointment of a Suggestion Award Coordinator.
7. (b) Suggestion Award Coordinator. The Suggestion Award Coordinator shall be responsible for:
8. (i) Acting as Secretary to the Board.
9. (ii) Receiving and processing suggestions, including screening for duplication of suggestions.
10. (iii) Conducting initial eligibility determination of employees or suggestions for an award.
11. (iv) Forwarding suggestions to appropriate Agency Heads for evaluation.
12. (v) Receiving evaluation results and reporting all problems, issues, disputes and status of suggestions to the Board.

(vi) Monitoring evaluation status of suggestions and keeping suggestors informed.

(vii) Developing and maintaining a recordkeeping system and monitoring results of the program.

(c) Agency Head. The Agency Head shall be responsible for the following:

(i) Notifying the Board of the agency’s intent to adopt/reject a suggestion and recommending type and amount of award for the adopted suggestion with sufficient documentation to support recommendation.

(ii) Ensuring that suggestions are fairly evaluated and implemented within a reasonable timeframe.

(iii) Encouraging employees to participate in the Suggestion Award Program.

(d) The Agency Head may appoint an Agency Coordinator to act as the liaison between the agency and the Board and coordinate the program within the agency.

(e) The Agency Head may appoint an Evaluation Committee to assist in the investigation and evaluation of suggestions and recommendations for type and amount of award. The size and membership of such a committee shall be determined by the Agency Head.