(1)

1. (a) Each governmental entity shall file with the state archivist a statement explaining the purposes for which a record series that is designated as private or controlled is collected and used by that governmental entity.
2. (b) The statement filed under Subsection (1)(a) is a public record.

(2)

1. (a) A governmental entity shall provide notice of the following to a person that is asked to furnish information that could be classified as a private or controlled record:

   1. (i) the reasons the person is asked to furnish the information;
   2. (ii) the intended uses of the information;
   3. (iii) the consequences for refusing to provide the information; and

   4. (iv) the classes of persons and the governmental entities that currently:

      1. (A) share the information with the governmental entity; or
      2. (B) receive the information from the governmental entity on a regular or contractual basis.

2. (b) The notice shall be:

   1. (i) posted in a prominent place at all locations where the governmental entity collects the information; or
   2. (ii) included as part of the documents or forms that are used by the governmental entity to collect the information.

(3) Upon request, each governmental entity shall explain to a person:

1. (a) the reasons the person is asked to furnish information that could be classified as a private or controlled record;
2. (b) the intended uses of the information referred to in Subsection (3)(a);
3. (c) the consequences for refusing to provide the information referred to in Subsection (3)(a); and
4. (d) the reasons and circumstances under which the information referred to in Subsection (3)(a) may be shared with or provided to other persons or governmental entities.

(4) A governmental entity may use private or controlled records only for those purposes:

1. (a) given in the statement filed with the state archivist under Subsection (1); or
2. (b) for which another governmental entity may use the record under Section 63G-2-206.