1. (1) A county recorder shall enter:

   1. (a) information in uppercase letters;
   2. (b) information exactly as it appears on the document subject to Subsection R255-30-302(2)(a);
   3. (c) a special character in a name if the LRMS allows;
   4. (d) an Arabic numeral or a Roman numeral exactly as it appears on the document subject to Subsection R255-30-302(2)(a);
   5. (e) the trustee's name before the name of the trust;
   6. (f) the grantee's address using the United States Postal Service's Postal Addressing Standards at www.usps.com; or
   7. (g) the date of a trust in a MM/DD/YYYY format.

2. (2) If the name of a party is abbreviated in the document, the county recorder shall index:

   1. (a) the party's name as abbreviated on the document; and
   2. (b) the party's full name.

3. (3) A county recorder shall index the following information even if it is not on the document:

   1. (a) a party's capacity title such as "trustee" or "personal representative"; or
   2. (b) a generational suffix title such as "Sr" or "Jr".

4. (4) A county recorder shall remove punctuation and the space left by the punctuation except if:

   1. (a) property is in the name of a company with a website top-level domain including ".com", ".org", or ".net"; or
   2. (b) a party's name contains a hyphen or an apostrophe.
5. (5) When back indexing historical records, if the individual's name is abbreviated on the document, the county recorder shall compare the abbreviated name with the party's signature to determine the full name of the individual to index.

6. (6) A county recorder may not index the following titles:

   1. (a) courtesy title such as "Ms." or "Dr.";
   2. (b) honorary title such as "colonel" or "honorable"; or
   3. (c) professional title such as "MD," "PhD", or "CPA".

KEY: county recorder standards, county recorder standards board

Date of Last Change: June 8, 2026

Authorizing, and Implemented or Interpreted Law: 63C-30-101; 63C-30-202; 17-71-306; 17-71-301