1. (1) "A.k.a" is an abbreviation that means also known as.
2. (2) "Account number" as used in Subsection R255-30-102(29)(b) means a tracking number that may be used by an LRMS to identify a property but is not a TIN.
3. (3) "Affidavit of correction" as used in Section R255-30-501 means a signed document containing a sworn statement recorded to correct an error or inaccurate information in a prior document of record.
4. (4) "Blended notary method" as used in Section R255-30-308 means a notarized document that has both a wet signature and an electronic signature.
5. (5) "Clerical error" as used in Subsections (19), R255-30-310(5), and R255-30-501(1) means a mistake made in a document that changes its meaning including a typographical error or the unintentional addition or omission of a word, phrase, number, or symbol.
6. (6) "Completed Date" as used in Subsection R255-30-311(2) means the date posted in the county recorder's office used to show when all the information from the document has been entered and all the work on the document has been finished in the LRMS.
7. (7) "Entity" means an association, company, or a similar organization that has legal rights and responsibilities including conveying or accepting conveyance of property.
8. (8) "F.k.a." as used in Subsections R255-30-303(3), R255-30-401(2)(b)(ii), R255-30-402(3)(b)(i)(B), and R255-30-403(2)(b)(ii) is an abbreviation that means formerly known as.
9. (9) "Grantee" means an individual or entity to whom real estate is conveyed.
10. (10) "Grantor" means an individual or entity who conveys or transfers real estate.
11. (11) "Grantee line" means the portion of the document that contains the name of each grantee.
12. (12) "Grantor line" means the portion of the document that contains the name of each grantor.
13. (13) "Indexing Date" as used in Subsection R255-30-311(1) means the date posted in the county recorder's office used to show when the indexed information from the documents have been entered.
14. (14) "Instrument" is a type of document as defined in Subsections 17-71-601(2) and 57-1-1(2).
15. (15) "Jurat" is a notarial act that is defined in Subsection 46-1-2(12).
16. (16) "Language clarifying" as used in Sections R255-30-401, R255-30-402, and R255-30-403 means a word or phrase added to eliminate confusion, ambiguity, and to ensure that the intended meaning is understood.
17. (17) "LRMS" means the county's land records management system database.
18. (18) "Minor error" as used in Subsections (30)(c), R255-30-401(3)(a), R255-30-402(2)(a), and R255-30-501(3) means an error that may be corrected under Subsections 57-3-106(9) and (10).

19. (19)(a) "Omission" as used in Subsections (5), (30)(c), and R255-30-501(7)(a)(i) means a clerical error where a single word, letter, or number is missing in a document where the single word, letter, or number is obviously needed.

    1. (b) "Omission" does not include the following:

       1. (i) adding or removing a grantor or grantee name;
       2. (ii) adding an additional description;
       3. (iii) changing a description by adding a less and excepting parcel description; or
       4. (iv) a missing parcel description in the original deed.

20. (20)(a) "Parcel division" as used in Subsection R255-30-307(1) means a parcel that is divided into two or more parcels.

    1. (b) "Parcel division" may also be called a parcel split.
21. (21) "Parcel combination" means two or more parcels are combined into a new parcel.
22. (22) "Parcel number" is the same as a tax identification number or TIN under Subsection R255-30-102(29)(a).
23. (23) "Personal information" as used in Subsection R255-30-502(2) is as defined in Subsection 17-71-101(4).

24. (24)(a) "Parcel identification number" or "PIN" as used in Subsection R255-30-306(2) means a unique number used by the Property Records Industry Association (PRIA) to identify a specific property that may be referenced in property records.

    1. (b) A "parcel identification number" or "PIN" may also be called:

       1. (i) a parcel number as defined in Subsection R255-30-102(22);
       2. (ii) an assessor's identification number (AIN);
       3. (iii) an assessor's parcel number (APN); or
       4. (iv) a tax identification number (TIN) as defined in Subsection R255-30-102(29)(a).
25. (25) "Record owner" means the individual, entity, or trust that has a recorded interest.
26. (26) "Remote online notarization" or "RON" as used in Section R255-30-308 means the process of remotely notarizing a document under Section 46-1-3.6.
27. (27) "Satisfactory evidence of identity" as used in Subsection R255-30-403(1)(b)(ii) is defined in Subsection 46-1-2(25).
28. (28) "Serial number" as used in Subsection R255-30-102(29)(a)(iii) is a tracking number that may also be the same as a TIN in the LRMS.

29. (29)(a) "Tax identification number," "tax ID number," or "TIN" means a unique number assigned by the recorder's office to designate a specific parcel of land and may also be called:

    1. (i) an assessor's parcel number or APN;

       1. (ii) a parcel number as defined in Subsection R255-30-102(22); or
       2. (iii) a tax serial number.
    2. (b) "Tax identification number" does not include an account number or tracking number that a LRMS automatically assigns.

30. (30) "Typographical error" or "typo" as used in Subsections R255-30-102(5) and R255-30-501(1) means:

    1. (a) a mistake in printed or typed text such as a misspelled word;
    2. (b) a mistake in printed matter resulting from a mechanical failure of some kind; or
    3. (c) a minor error in transposition of letters in words of common knowledge or omissions of letters and numbers.

Terms used in this rule are defined in Title 17, Chapter 71, County Recorder; Title 46, Chapter 1, Notaries Public Reform Act; Title 57, Chapter 1, Conveyances; and Title 63C, Chapter 30, County Recorder Standards Board. In addition:

KEY: county recorder standards, county recorder standards board

Date of Last Change: June 8, 2026

Authorizing, and Implemented or Interpreted Law: 63C-30-101; 63C-30-202; 17-71-306; 17-71-301