1. (1) General Classification. Records submitted to the board or the executive director in a procurement process are classified as public unless a different classification is determined in accordance with Title 63G, Chapter 2, Government Records Access and Management Act.

2. (2) Protected Records. Records meeting the requirements of Section 63G-2-305 will be treated as protected records if the procedural requirements of GRAMA are met. Examples of protected records include the following:

   1. (a) trade secrets, as defined in Section 13-24-2, if the requirements of R131-4-411A(3) are met;
   2. (b) commercial information or nonindividual financial information if the requirements of Subsection 63G-2-305(2) and R131-4-411A(3) are met; and
   3. (c) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract with the board, including, but not limited to, those records for which such a determination is made in R131-4 or R131-1.
3. (3) Requests for Protected Status. Persons who believe that a submitted record, or portion thereof, should be protected under the classifications listed in R131-4-411A(2)(a) and R131-4-411A(2)(b) shall provide with the record a written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality. Such statements must address each portion of a document for which protected status is requested.
4. (4) Notification. A person who complies with R131-4-411A shall be notified by the executive director prior to the executive director's public release of any information for which business confidentiality has been asserted.
5. (5) Disclosure of Records and Appeal. The records access determination and any further appeal of such determination shall be made in accordance with the provisions of Sections 63G-2-309 and 63G-2-401 et seq., GRAMA.
6. (6) Not Limit Rights. Nothing in this rule shall be construed to limit the right of the board or executive director to protect a record from public disclosure where such protection is allowed by law.

KEY: contracts, public buildings, procurement

Date of Last Change: July 22, 2014

Notice of Continuation: December 26, 2025

Authorizing, and Implemented or Interpreted Law: 63C-9-301