1. (a) Manufacturers and distributors must keep records of all vehicles they sell to any person in this state for a minimum period of 48 months. These records shall be made available for inspection and copying by a representative of the department during business hours.
2. (b) Converters must keep records of all vehicles converted and distributed to Texas franchised dealers for a minimum period of 48 months. These records shall be made available for inspection and copying by a representative of the department during business hours.
3. (c) Records reflecting purchases, sales, or conversions for at least the preceding 24 months must be maintained at the licensed location. Records for prior time periods may be kept off-site.
4. (d) Upon receipt of a request sent by mail or electronic document transfer from a representative of the department, a manufacturer, distributor, or converter must submit copies of specified records to the address listed in the request within 15 days.

5. (e) Records required to be kept and made available to the department shall contain the following information:

   1. (1) the date of sale or conversion of the vehicle;
   2. (2) the vehicle identification number;
   3. (3) the name and address of the purchasing dealer or converter;
   4. (4) copies of or records with the information contained in the Manufacturer's Certificate of Origin or title;
   5. (5) information regarding the prior status of the vehicle such as the Reacquired Vehicle Disclosure Statement;
   6. (6) the repair history of any vehicle subject to a warranty complaint;
   7. (7) technical service bulletins or equivalent advisories; and,
   8. (8) audits of dealerships.
6. (f) Electronic records. Any records required to be kept may be kept in an electronic format, if the electronic records can be printed at the licensed location upon request by a representative of the department.

Source Note:The provisions of this §215.115 adopted to be effective February 11, 2010, 35 TexReg 883.