1. (a) Standard costs. The following table lists charges for copies and related services.

2. (b) Personnel and overhead charge. A personnel charge of $15 per hour plus an overhead charge of 20% of the personnel charge will be added to the costs of any request involving the:

   1. (1) copying of more than 50 pages; or
   2. (2) retrieval and copying time of more than one hour.
3. (c) Document inspection. If editing of confidential information is required in order to obtain access to a record for inspection, the department may charge for the cost of making copies to edit.

4. (d) Payment.

   1. (1) Payment of charges is due prior to release of copies of records.
   2. (2) Upon release of copies of records, the department will provide to the requestor a statement describing all charges, including the amount of time required for retrieval and copying, when personnel and overhead charges are included. The statement will be signed by the employee with his or her name typed or printed below the signature.

5. (e) Waiver.

   1. (1) The department will provide free of charge copies of records relating to an employee grievance proceeding under Chapter 2, §9.2 of the department's Human Resources Manual to an official party to the proceeding.
   2. (2) The department may waive or reduce the fees charged under subsections (a) and (b) of this section if the executive director or his or her designee determines waiver to be in the public interest because providing the records primarily benefits the general public.

Source Note:The provisions of this §3.13 adopted to be effective September 26, 1996, 21 TexReg 8955; amended to be effective October 20, 1997, 22 TexReg 10155.