1. (a) Notice. The department will publish a notice of intent to award an information logo sign program contract in industry related publications and the Texas Register at least 45 calendar days prior to contractor selection. The notice shall include proposal requirements for potential contractors.
2. (b) Eligibility. A contractor must submit a sealed proposal to the director of the Traffic Operations Division, by mail or overnight delivery in compliance with the location, date, and time requirements of the notice.

3. (c) Contents. The proposal shall contain:

   1. (1) the identity of key individuals, including subcontractors, who are proposed to be part of the contractor's project team together with their respective qualifications and experience on similar or related projects, the expected amount of involvement, and the time commitment for each individual and subcontractor;

   2. (2) description of the contractor's:

      1. (A) capability for undertaking and performing the work, including the types and locations of similar work performed in the last three years that best characterize the quality and cost control of the contractor as well as the names, addresses, and phone numbers of knowledgeable individuals who can be contacted; and
      2. (B) internal policies and procedures related to work quality, cost control, and resources, including management and organization capabilities currently available for performing the work;
   3. (3) a demonstration of the contractor's understanding of the project, based on information available from the department, site visits by the contractor, and knowledge of applicable regulations or requirements;
   4. (4) a realistic, clear, and concise approach or course of action to meet the goals and objectives of the project that identifies potential impacts, impediments, or conflicts;
   5. (5) a description of internal methods for schedule control, including current references that confirm the contractor's ability for the timely completion of project work;
   6. (6) the location or locations where the work will be accomplished by the contractor and any subcontractor, the identities of those who will be involved at each work location for the major work elements on the project, the location of the business offices, and the location where the signs will be fabricated;
   7. (7) an audited financial statement dated no later than the fiscal year immediately preceding the date of the proposal;
   8. (8) supporting documentation such as graphs, charts, photos, resumes, and references; and

   9. (9) the best value for the state which shall include:

      1. (A) the proposed return to the department from fees collected from program participants for the business logo/major shopping area guide sign installation fee, annual rental fee, area guide sign covering fee, and area guide sign replacement fee (The minimum return that a contractor may propose for return to the department is 10%); and
      2. (B) the proposed amount for the rental and installation fees that will be charged to a participant in the program.
4. (d) Page limits. The entire proposal should not exceed 25 pages. A page is defined as an 8.5 by 11 inch or 11 by 17 inch sheet containing text, pictures, graphs, charts, plan sheets, or any other graphics. Not more than five 11 by 17 inch sheets may be used in conjunction with pictures, graphs, charts, plans, and other graphics. If 11 by 17 inch sheets contain text only, they will be counted as two pages.

Source Note:The provisions of this §25.403 adopted to be effective January 9, 2005, 29 TexReg 12242.