1. (a) Purpose. A public meeting is held for the purpose of exchanging ideas and collecting input on the need for, possible alternatives to, and potential impacts of a project. Public meetings are intended to gather input from the public and keep the public informed during the development of a project. Public meetings include meetings with interested citizens, the general public, or local, neighborhood, or special interest groups.

2. (b) When to hold a Public Meeting.

   1. (1) A project sponsor may hold one or more public meetings for any project. The decision to hold a public meeting should be based on the project's type, complexity, and level of public concern that is based on environmental issues.
   2. (2) The project sponsor shall hold a public meeting during the drafting of a DEIS to present the draft coordination plan.
3. (c) Notice Requirements. The project sponsor may select one or more appropriate outreach methods to inform the public of a public meeting. Outreach methods will be appropriate for the anticipated audience to maximize attendance.
4. (d) Documentation Requirements. After a public meeting, the project sponsor will prepare a written summary of the meeting, including the comments received, responses to comments, and modifications, if any, to the project resulting from the comments. The written summary will be forwarded to the department delegate for review and maintained in the project file.

Source Note:The provisions of this §2.105 adopted to be effective April 16, 2014, 39 TexReg 2941.