1. (a) A Board shall ensure that parents are notified of the following:

   1. (1) Parents shall use the attendance card to report daily attendance and absences.
   2. (2) Child care services may be terminated and parents may be held responsible for paying the provider for attendance and absences that are not reimbursed by the Board.
   3. (3) Parents shall not designate anyone under age 16 as a secondary cardholder, unless the individual is a child's parent.
   4. (4) Parents shall not designate the owner, assistant director, or director of the child care facility as a secondary cardholder.

   5. (5) Parents shall:

      1. (A) ensure the attendance card is not misused by secondary cardholders;
      2. (B) inform secondary cardholders of the responsibilities for using the attendance card;
      3. (C) ensure that secondary cardholders comply with these responsibilities; and
      4. (D) ensure the protection of attendance cards issued to them or secondary cardholders.
   6. (6) Child care services may be terminated if the parent or secondary cardholders give the attendance card or the personal identification number (PIN) to another person, including the child care provider.
   7. (7) Parents shall report to the child care contractor instances in which a parent's attempt to record attendance in the child care automated attendance system is denied or rejected and cannot be corrected at the provider site. Failure to report such instances may result in an absence counted toward the Board's maximum number of allowable absences or the parent being liable for the reimbursement to the provider.
   8. (8) Five consecutive absences on authorized days of care, with no contact from the parent with the child care provider or child care contractor, may result in termination of child care services. Additionally, the 15-day notice of termination is not required in this circumstance, and child care shall not continue during any appeal.

2. (b) Boards shall ensure that parents sign a written acknowledgment indicating their understanding of parent attendance card responsibilities, at each of the following stages:

   1. (1) initial eligibility determination; and
   2. (2) each eligibility redetermination, conducted at a frequency determined by the Board, as required in §809.42(b)(2).

Source Note:The provisions of this §809.78 adopted to be effective January 8, 2013, 38 TexReg 155.