1. (a) CSCD Director. The district judge or judges shall appoint a CSCD director, who shall meet, at a minimum, the same eligibility criteria as a community supervision officer (CSO) as cited in the Texas Government Code §76.005, and §163.33 of this title (relating to CSOs). It is the responsibility of the CSCD director to apply state, local, and other available resources to employ a sufficient number of officers and other employees to perform the professional and clerical work of the department as required by law, TDCJ-CJAD standards, and local community corrections needs as identified in the local community justice plan. The TDCJ-CJAD director is to be notified by the administrative judge of the appointment of a CSCD director.
2. (b) Administrative Manual. CSCD directors shall be responsible for the development of an administrative manual defining general purposes and functional objectives, incorporating all written policies and procedures, assuring that they are made available to all staff members. These policies and procedures shall include, at a minimum, those administrative issues as provided in section 23 of the Guidelines for the Organization, Management, and Operation of CSCDs, in the State of Texas. The policies and procedures shall be reviewed by the CSCD director periodically and revised as necessary. The CSCD director shall provide the TDCJ-CJAD director with a copy of the CSCD's administrative manual for review when requested.
3. (c) Ethics. CSCD directors shall provide each CSCD employee with a copy of the Code of Ethics adopted by the TDCJ-CJAD and a copy of the procedure developed by the CSCD director to be used in reviewing and investigating any alleged violation. All employees of the CSCD must comply with the Code of Ethics developed by the TDCJ-CJAD.
4. (d) Internal Audits. CSCDs shall have a designated procedure to monitor the skill levels and training needs of individual staff members and develop a plan for meeting those needs. Internal audits shall be conducted of direct supervision cases to check for standards compliance, utilization of case classification, and supervision planning.
5. (e) Records. CSCD directors shall ensure that program records and statistical data consistent with the requirements of the law and TDCJ-CJAD standards are maintained and provided to TDCJ-CJAD as required.
6. (f) Budget. The CSCD director shall prepare and operate from a budget in a manner consistent with good accounting practices and approved by the judge(s) of their judicial district. The budget shall be submitted to the TDCJ-CJAD director in a format as required and within the provisions as outlined in §163.43 of this title (relating to Funding and Financial Management).

7. (g) Multi-Department Districts.

   1. (1) Judicial districts composed of more than one county may apply to the TDCJ-CJAD director for authorization to establish more than one CSCD within the judicial district. The application submitted by the judge(s) shall explain how the creation of more than one department will promote:

      1. (A) administrative convenience;
      2. (B) economy; or
      3. (C) improved community supervision and corrections services, and other reasons, if any.
   2. (2) The application shall indicate the financial impact and the approval of the judges in the judicial district or districts hearing criminal cases affected by the change.
8. (h) Complaint Notice. Each CSCD shall notify the public, offenders and victims of crimes, that they can direct written complaints to the CSCD and/or TDCJ-CJAD. The notification shall be in the form of a sign posted in a conspicuous public area in each of the CSCD's offices, or shall be in the form of written brochures which are to be displayed in a conspicuous public area in each of the CSCD's offices. The signs/brochures shall be written in both English and Spanish and shall list the address of the CSCD director and TDCJ-CJAD's address and shall inform persons that attempts should first be made to resolve complaints locally; unsatisfactory results may be reported to TDCJ-CJAD.
9. (i) Compliance With Statutes and TDCJ-CJAD Policy Statements. CSCD directors shall ensure that all CSCD operations comply with all applicable local, state, and federal laws and TDCJ-CJAD policy statements and official manuals pertaining to CSCDs.
10. (j) Citizen Involvement and Volunteers. If volunteers are used, the CSCD director shall ensure that written policy, procedure, and practice exists for guiding the selection and utilization of citizen involvement.

Source Note:The provisions of this §163.21 adopted to be effective January 2, 1992, 16 TexReg 7539; amended to be effective March 1, 1993, 18 TexReg 944; amended to be effective August 16, 1995, 20 TexReg 5799; amended to be effective October 13, 1997, 22 TexReg 9896; amended to be effective June 20, 2002, 27 TexReg 5220.