37 Tex. Admin. Code § 385.8170 – Acceptance of Gifts of $500 or More

(a) Purpose. The Texas Youth Commission (TYC) is authorized to accept gifts, grants, or donations of money or property to carry out its duties. The Board is required to acknowledge the acceptance of such gifts having a value of $500 or more not later than the 90th day after the date the gift is accepted. Legislative approval is required for the acceptance of gifts of real property.
(b) Applicability. The Board acknowledgment requirement does not apply to gifts that are made by private individuals to volunteer councils, but does apply to gifts that are made directly to the agency by volunteer councils. Volunteer councils are separate legal entities and gifts to them are not covered by this policy. It applies only to gifts of money or property, not volunteer services. It applies to gifts that support a youth activity, but not to gifts that are made to individual youth. It applies to gifts that are to be administered or distributed by the agency or that are to be used by the agency to operate or improve agency programs or facilities.
(c) Procedures.
1. (1) A gift that has a value of $500 or more shall not be accepted from a person(s) who is involved in a contested case before the agency until the 30th day after the date the decision in the case becomes final.
2. (2) Gifts of cash to the agency should not be accepted unless the check is made payable to "Texas Youth Commission".
3. (3) Upon TYC's receipt of a gift having a value of $500 or more, TYC shall send to the donor written acknowledgement of receipt of the gift and conditional acceptance, subject to Board acknowledgement of acceptance.
4. (4) The Board's acknowledgement of the gift is by a majority vote of the Board in an open meeting. The minutes of the Board meeting shall reflect the name of the donor, a description of the gift, and the purpose of the gift.
5. (5) TYC shall send written notification to the donor of the Board's action regarding the gift.
6. (6) The executive director shall approve the planned use of estate gifts having a value of $500 or more.

Source Note:The provisions of this §385.8170 adopted to be effective November 8, 2005, 30 TexReg 7229; transferred effective June 4, 2012, as published in the Texas Register June 22, 2012, 37 TexReg 4639.