1. (a) Duty to Report. An employee, volunteer, or other individual working under the auspices of a facility, program, or non-juvenile justice contract facility must report a serious incident to TJJD if the person:

   1. (1) witnesses, learns of, or receives an oral or written statement from a juvenile or other person with knowledge of a serious incident; or
   2. (2) has reasonable cause to believe that a serious incident has occurred.
2. (b) Time Frame for Reporting. A report of a serious incident must be made within 24 hours from the time a person gains knowledge of or has reasonable cause to believe that a serious incident occurred.

3. (c) Methods for Reporting Serious Incidents.

   1. (1) The report may be made by phone or by emailing a completed Incident Report Form to TJJD.
   2. (2) If the report is made by phone, a completed Incident Report Form must be submitted to TJJD by email within 24 hours after the phone report.
4. (d) Medical Documentation. A treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident must be submitted to TJJD within 24 hours after receipt by the department, program, facility, or non-juvenile justice contract facility.

Source Note:The provisions of this §358.240 adopted to be effective September 1, 2025, 50 TexReg 2620.